Archives Assistant

The work we do matters! Hiring Agency: Nebraska State Historical Society - Agency 54 Location: Lincoln, NE Hiring Rate: $17.702 Job Posting: JR2025-00020085 Archives Assistant (Open) Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): 10-24-2025 Job Description: The Nebraska State Historical Society (NSHS) is seeking an organized, engaged self-starter to join our team as Archives Assistant for ArchivesSpace. We are currently migrating our archival collection records into ArchivesSpace, and this position will play a key role by completing the transfer of analog finding aids and building out records for collections within the new system. The Archives Assistant will be instrumental in ensuring a smooth migration and improving access to our archival resources for researchers and the public. NSHS is a statewide educational institution dedicated to connecting people with the past. Through our library and research center, museum, conservation facility, interpretive sites, and the state's archaeology and historic preservation offices, we collect, preserve, and interpret Nebraska's history. NSHS supports public education, fosters a deeper understanding of our shared heritage, and applies historical insight to help shape a better future for all Nebraskans. Learn more about us at history.nebraska.gov Look at what we have to offer! • 13 paid holidays • Vacation and sick leave that begin accruing immediately • Military leave • 156% (that's not a typo!) state-matched retirement • Tuition reimbursement • Employee assistance program • 79% employer paid health insurance plans • Dental and vision insurance plans • Employer-paid $20,000 life insurance policy • Public Service Loan Forgiveness Program (PSLF) through the Federal government • Wide variety and availability of career advancement as the largest and most diverse employer in the State • Opportunity to be part of meaningful work and make a difference through public service • Training and Development based on your career aspirations • Fun, inviting teammates • A safe and secure environment At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today! Job Duties: Create and edit ArchivesSpace records, maintaining hierarchical structures as defined in legacy finding aids. Conduct quality control to ensure accuracy and completeness of migrated finding aids in ArchivesSpace. Apply appropriate subject headings and other access points to ArchivesSpace finding aids to enhance discoverability. Review legacy finding aids in HTML, PDF, and Word formats to determine readiness for migration. Identify descriptive elements in legacy finding aids and map them to DACS-compliant fields within ArchivesSpace records. Other duties as assigned within the scope of the job classification. Requirements / Qualifications: Minimum Qualifications: Post-high school coursework/training in library science, archives administration, history, public administration, museum studies or related field, and two years of experience in cataloging, processing or otherwise working with library/archives materials. Preferred Qualifications: Master's degree in library science with a specialization in Archival Studies (accredited programs preferred), or equivalent professional archival certification, coursework, and experience. Other: Position can be performed 100% remotely. Regular and Reliable attendance is required. This is a grant-funded position currently supported through June 30, 2026, with the possibility of extension contingent on future funding. Knowledge, Skills, and Abilities: Basic understanding of archival standards and practices (e.g., DACS, EAD). Proficient with computers and software, including HTML, Windows, and Adobe. Strong project management and organizational skills. Self-directed with the ability to work independently. Excellent written and verbal communication skills. Benefits We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits Equal Opportunity Statement The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics. Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page. Apply tot his job Apply To this Job