Full Time EA in Manhattan Beach (Mostly Remote)

Executive Assistant (Full-Time, Mostly Remote — Manhattan Beach, CA) Location: Primarily remote with occasional on-site support in Manhattan Beach Schedule: Full-time, Monday– Friday with flexibility for urgent matters Compensation: Competitive, commensurate with experience About the Role We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy entrepreneur and family based in Manhattan Beach. This is a fast-paced, dynamic role that requires exceptional multitasking skills, judgment, and discretion. The ideal candidate thrives in an ever-changing environment and enjoys managing both professional and personal priorities seamlessly. You will serve as the primary point of contact and right-hand support for the executive—handling a broad range of administrative, logistical, and coordination tasks to ensure the smooth running of business and family operations. Key Responsibilities • Executive Support • Manage complex, high-volume calendars across multiple time zones, coordinating professional and personal appointments, travel, and meetings. • Prioritize and manage incoming communications, including email and calls, ensuring timely and appropriate follow-up. • Prepare and edit correspondence, reports, and presentation materials as needed. • Anticipate needs and proactively manage tasks to keep projects moving forward. • Travel & Logistics • Coordinate extensive domestic and international travel—including flights, accommodations, ground transportation, and itineraries for both business and family members. • Maintain travel documentation and ensure smooth transitions between locations. • Project Management • Support multiple professional ventures simultaneously, tracking progress, deadlines, and deliverables. • Liaise with partners, clients, vendors, and household staff to ensure clear communication and task completion. • Personal Assistance • Handle personal scheduling, errands, and household-related coordination as needed. • Manage family-related travel, appointments, and special events. • Provide general support with lifestyle management and organization. • Operations & Administration • Organize and maintain digital filing systems, expense reports, and receipts. • Support vendor management and payments in collaboration with accounting teams. • Maintain confidentiality and exercise sound judgment at all times. Qualifications • 5+ years of experience supporting a C-level executive, entrepreneur, or family office. • Strong proficiency with Google Workspace, Microsoft Office Suite, and scheduling platforms (e.g., Calendly, Zoom). • Proven experience managing heavy calendars, multiple projects, and complex travel logistics. • Excellent written and verbal communication skills. • Ability to work independently, anticipate needs, and adapt quickly to change. • Must be highly organized, resourceful, and solution-oriented. • Comfortable working in a fast-paced, high-expectation environment. • Must maintain the highest level of confidentiality and professionalism. Work Environment • Mostly remote, with occasional in-person meetings or local errands in the Manhattan Beach area. • Must be available during Pacific Time business hours and occasionally outside regular hours for travel or urgent matters. Apply tot his job Apply To this Job