Executive Assistant – Healthcare Operations Coordinator

Job Description: • Deliver remote services to clients worldwide focusing on administrative, HR, and operational functions • Maintain documentation, support payroll and compliance, and foster team culture • Manage administrative tasks such as completion and tracking of forms, vendor documentation, and correspondence creation • Schedule Zoom meetings and maintain communication with staff and clients • Provide HR support including responding to inquiries and assisting with onboarding and payroll processes • Track and renew licenses and maintain compliance logs • Organize team initiatives and assist with internal communications • Edit and update training manuals and conduct light research for educational initiatives Requirements: • Associate’s or Bachelor’s degree in Healthcare Administration, Business, HR, or related field, or equivalent experience • Minimum 2 years in healthcare administration, HR coordination, or operations • Familiarity with payroll, credentialing, and compliance processes • Experience with Jotform, Google Workspace, Notion, Slack, and EMR systems preferred • Prior exposure to U.S. healthcare systems or terminology strongly preferred • Excellent written and verbal English communication (Accent Level A–B) • Strong organizational and multitasking skills • High attention to detail and follow-through • Professional writing skills for HR and policy communications • Warm, inclusive personality that supports team morale • Tech-savvy and comfortable with online platforms • Discreet and compliant with HIPAA standards Benefits: • Independent Contractor opportunity • Flexible working arrangements • Assistance with organizing and proofreading employee evaluations • Coordinating team recognition and morale initiatives • Internal newsletters and morale-boosting communications Apply tot his job Apply To this Job