Office Administrative Manager

Spices USA is a dynamic and fast-growing company specializing in the import and distribution of premium spices and seasonings. We are seeking a highly organized and results-driven Assistant General Manager to support daily operations and strategic initiatives. This is an in-person role based in Miami, ideal for a proactive professional with strong leadership and administrative skills. The successful candidate will play a pivotal role in ensuring smooth business operations, coordinating projects, managing staff, and contributing to the overall efficiency of the organization. Key Responsibilities • Project Coordination • Oversee and coordinate internal and external resources for efficient project execution. • Track progress, manage deadlines, and ensure alignment with budgetary and timeline goals. • Office Operations • Supervise day-to-day office functions, including maintenance and repairs. • Promote a well-organized, productive, and functional remote or hybrid work environment. • Staff Management • Supervise and support team members through training, mentorship, and performance oversight. • Delegate responsibilities to maximize team productivity and engagement. • Procurement & Inventory • Source and purchase office supplies and equipment. • Monitor inventory levels and maintain essential stock across departments. • Scheduling & Coordination • Manage internal calendars, organize meetings and appointments, and coordinate staff schedules. • Ensure timely communication and follow-up on scheduled events and deadlines. • Internal Relations & Events • Foster a positive work culture through internal engagement and team-building activities. • Organize and oversee corporate events, celebrations, and staff retreats. • Reporting & Presentations • Compile and review weekly departmental reports. • Prepare management-level presentations and documentation for strategic planning. • General Administrative Support • Provide comprehensive support for business operations through a variety of administrative tasks. • Handle additional duties and ad hoc assignments as required. Qualifications • Education: Bachelor’s degree in Business Administration, Operations Management, or a related field preferred. • Experience: • Minimum of 3 years in administrative, operations, or managerial roles. • Proven experience in coordinating projects and supervising staff. • Skills & Competencies • Strong organizational, multitasking, and problem-solving abilities. • Excellent verbal and written communication skills in English and Spanish. • Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Trello, Asana, or Monday.com). SAP experience preferred. • Ability to work independently and manage competing priorities in a remote work setting. • A proactive and solution-oriented mindset with high attention to detail. Application Process If you are passionate about operational excellence and thrive in a fast-paced environment, we want to hear from you! Please submit your resume. Selected candidates will be contacted for a virtual interview and a task-based assessment. Become an integral part of Spices USA’s global success story — where leadership meets opportunity. Apply tot his job Apply To this Job