Executive Virtual Assistant / Real Estate Operations Support

Overview Join a growing real estate company that manages rental properties, conducts buy/sell transactions, and handles in-house property flips. The owners are seeking a proactive, detail-oriented Executive Virtual Assistant (EVA) to handle a blend of business, administrative, and light personal support tasks. This is a long-term role designed to expand as trust and capability grow. Core Responsibilities • Administrative & Executive Support • Manage emails, calendars, and scheduling for the owners, ensuring timely follow-ups and organized daily flow. • Conduct online research (vendors, logistics, pricing, travel, etc.) for both business and personal needs. • Assist with personal coordination tasks, such as organizing baseball tournaments, researching travel accommodations, or handling family scheduling. • Prepare reports, track projects, and maintain digital filing systems for companydocuments. • Real Estate Operations • Support property management activities using Buildium (or similar software). • Record rent payments, update tenant information, and apply early paymentdiscounts. • Manage communication with tenants via text/email regarding maintenance, updates, or payment reminders. • Handle tenant screening and application tracking; assist in coordinating move-ins and move-outs. • Manage buy/sell property listings, coordinate showings, and liaise with clients as needed. • Bookkeeping & Financial Support • Record and reconcile transactions in QuickBooks. • Support monthly reconciliations for property management accounts. • Coordinate trust account payments and ensure records align with Buildium entries. • Prepare simple financial summaries and assist with tracking expenses or receipts. • Marketing Support • Edit and upload photos and videos for property listings and social media. • Perform light photo touch-ups (brightness, cropping, watermarking) using Windows Photos or Adobe tools. • Trim, clean, and prepare property walk-through videos using Adobe Premiere Elements or similar. • Post and maintain listings on platforms like Zillow, Facebook Marketplace, and MLS (if authorized). Qualifications • 3+ years of experience in real estate, executive assistance, or property management support. • Proficiency in QuickBooks and familiarity with property management systems (e.g., Buildium, AppFolio, or similar). • Experience with photo/video editing tools such as Adobe Premiere Elements, Canva, or basic Windows tools. • Excellent English communication skills (written and verbal). • Strong organizational and multitasking abilities, with a high attention to detail. • Comfortable handling a blend of business and personal assistant tasks. • Reliable internet connection, computer, and ability to work U.S. Eastern hours. Preferred Skills • Experience managing rental property portfolios or working with real estate agencies. • Basic understanding of U.S. real estate terms, lease agreements, and rental processes. • Familiarity with Google Workspace or Microsoft Office Suite. • Strong communication etiquette and comfort in client-facing correspondence. Tools You’ll Use • QuickBooks – bookkeeping, expense tracking, reconciliation. • Buildium – rent collection, tenant records, owner payouts. • Microsoft Excel / Google Sheets – data tracking and reports. • Adobe Premiere Elements / Windows Photos – simple media edits. • Email, Texting Platforms, and VoIP – tenant and client communication. Growth Path • Start part-time (20 hours/week) focused on key admin, bookkeeping, and property tasks. • Expand to full-time (40 hours/week) as trust, workflow mastery, and business needs grow. Success Indicators (First 90 Days) • Inbox and calendar consistently organized and up to date. • Tenant and vendor communications handled professionally and promptly. • Bookkeeping entries accurate and reconciled monthly. • Media and listings completed on time with quality presentation. • Positive feedback from owners on responsiveness and initiative. $500 - $700 a month Reports to: Company Owners Type: Part-Time (20 hours/week) to start, with opportunity to grow to Full-Time (40 hours/week) Time Zone: Eastern Standard Time (EST) Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM Apply tot his job Apply To this Job