Administrative Assistant - Learning Operations Group

HCVT is a firm that offers Tax, Audit, Advisory, and Business Management services, seeking an Administrative Assistant for their Learning Operations Group. The role involves providing administrative support to enhance employee professional development and requires strong organizational and communication skills.

Responsibilities

• Support a fast-paced training department in the full cycle training process
• Type drafts/letters/documents as instructed
• Take minutes in weekly team and other meetings and summarize the key points and action items
• Schedule training events and other team meetings as requested
• Assist with firmwide administrative tasks, meetings and projects
• Work on ad-hoc projects as needed
• Assist with the registration of individuals for external trainings
• Coordinate logistics for internal trainings, including room setup, clean up and catering
• Book travel arrangements (hotel, airfare, etc.) for participants
• Prepare, distribute, summarize, and analyze training evaluation forms for various training sessions and events
• Oversee the ordering, distribution, and inventory management of employee gifts and team office supplies
• Maintain the kitchen and ensure it is well-stocked with necessary supplies
• Perform monthly AMEX and LYFT account reconciliation
• Ensure invoices are prepped for approval and processing
• Work on ad-hoc projects as needed

Skills

• Minimum one year of relevant work experience
• Proficient in Word, Excel, Outlook & PowerPoint; learning and development software experience a plus
• Professional demeanor and ability to interface with staff, management, and the wider firm
• A high level of personal integrity and professional ethics
• Strong interpersonal skills; a team player
• Detail oriented with high productivity and the ability to function in a fast-paced environment with experience meeting multiple corresponding deadlines
• Forward-thinking with the ability to take initiative and to stay a step ahead
• Ability to travel to other HCVT offices and work on-site as needed
• Available to work overtime as needed and to attend occasional evening events

Benefits

• HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.

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