[Remote] alent Coordinator (UGC & Video Production)

Note: The job is a remote job and is open to candidates in USA. RejuvaCare is seeking a Talent Coordinator to join their Creative Department. This role involves finding and managing actors and UGC creators to ensure a smooth workflow for various creative projects, acting as a liaison between teams and ensuring timely deliveries and quality standards.

Responsibilities

• Continuously search for new actors and UGC creators on Fiverr, Upwork, Backstage, X, TikTok, Instagram, etc
• Build and maintain an updated Talent Roster with availability, rates, languages, and past performance
• Evaluate demo reels, portfolios, sample videos, accents, and suitability for RejuvaCare’s products
• Contact actors, negotiate rates, lock in deadlines, and handle all communication
• Send scripts, shot lists, briefs, B-Roll guides, and required instructions
• Ensure actors deliver footage on time and according to technical specs
• Follow up with creators if content needs revisions or reshoots
• Coordinate all actor-related tasks using Asana
• Organize and store footage correctly in Google Drive
• Oversee upload pipelines and approvals in Frame.io
• Maintain internal communication with teams through Slack
• Review raw footage for basic quality standards: Resolution, Framing, Audio clarity, Lighting, Performance delivery
• Communicate technical adjustments to actors when needed
• Help organize casting lists for specific campaigns
• Assist the Creative Strategists in matching actors to the right product/avatar
• Provide availability and ETA reports for ongoing productions

Skills

• High-level English (conversational + written) — daily communication with actors
• Excellent communication and organization skills
• Experience coordinating people (talent, freelancers, creators, clients, or similar)
• Ability to understand and explain basic video requirements (lighting, audio, framing)
• Comfortable with: Asana, Google Drive, Frame.io, Slack
• Strong attention to detail and follow-up capacity
• Ability to work under pressure and manage multiple deadlines
• Previous experience in video production
• Casting coordination
• UGC content pipelines
• Influencer or creator management
• Awareness of Meta/TikTok ad trends
• Understanding of UGC-style filming and briefs
• Speed of actor sourcing for new roles
• On-time actor deliveries
• Quality of footage delivered
• Accuracy of communication and coordination
• Actor roster growth per month

Company Overview