Proposal Coordinator

Boulder Associates is a firm with over 40 years of experience in healthcare and life science design, focusing on innovative and cost-effective solutions. They are seeking an experienced Proposal Coordinator to support the RFQ and RFP process within their marketing team, ensuring efficient workflow and collaboration across various departments.

Responsibilities

• Coordinate RFx responses from initial lead tracking through deliverable development and production
• Use proposal management tools such as responsibility matrices, regular standup meetings, and a semi-formal draft revision system
• Be able to produce any proposals requiring print deliverables from our Seattle Office using slightly advanced printing, cutting, and binding processes (training will be provided)
• Participate in internal debriefs, archive proposal files, and update project data in our database (Deltek Vantagepoint)
• Update and maintain inventory of marketing resources and collateral including resumes, project profiles, uploading and tagging photos, floorplans, and graphics to internal data asset management hub. Share news and updates within the firm and be an active presence on the intranet
• Support firmwide marketing projects and efforts outside of proposals as needed

Skills

• 1-3 years' experience in A/E/C marketing
• Experience crafting proposals or other business documents in InDesign
• Have a knack/discerning eye for visual page layout, graphic design, and photography
• Competency using Adobe Creative Suite, including InDesign, Photoshop, Illustrator, and Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook, OneDrive)
• Familiarity with information management systems such as Deltek Vantagepoint (or similar)
• Degree in marketing, communication/journalism, or graphic design. Years of direct experience with specific functions of this position may be considered in lieu of a degree
• Strong writing, editing, and proofreading skills; experience with technical writing
• Ability to work with geographically diverse teams across multiple offices
• Excellent organizational skills and attention to detail with the ability to work with many people collaboratively at a time, juggling multiple deadlines

Benefits

• Annual bonus distribution program
• Medical
• Dental
• Vision
• Life
• Short term disability and long-term disability insurance
• A 401(k) plan with an employer match
• Paid vacation
• Sick
• Holiday and volunteer time

Company Overview