Event Coordinator

Wonderful Agency is part of The Wonderful Company, a leading organization committed to enhancing the lives of its employees and communities. They are seeking an Event Coordinator to assist in planning and executing a variety of events, from employee gatherings to large conferences, ensuring every detail is managed effectively.

Responsibilities

• Provide administrative support including meeting scheduling and managing and processing invoices
• Be an active participant in idea generation, brainstorms, and creative ideation of events
• Research and evaluate potential venues and vendors and make informed recommendations
• Coordinate site visit logistics
• Support team with presentation materials for stakeholder meetings
• Assist in developing and managing event registration forms and event websites
• Place product orders with respective brand partners
• Coordinate ordering, inventory, and distribution of gifts, swag, and branded inventory
• Place work orders with our in-house creative team for event related collateral
• Work with our in-house travel team, including Wonderful Aviation, to coordinate transportation and travel logistics
• Track event related expenses to stay within or below budget
• Work with team to coordinate shipping requests and track shipping manifest for events
• Provide on-site event support for event setup, execution, and breakdown, as needed
• Assist with post-event analysis including surveys, recaps, and recommendations for improvement

Skills

• High attention to detail with exceptional organizational skills
• Demonstrate a positive, enthusiastic, ‘can do' attitude
• Self-starter, solutions-oriented, logistically minded
• Ability to work gracefully under pressure to meet deadlines; must be able to manage and prioritize multiple projects at once
• Ability to work and collaborate as part of a small, fast-paced team
• Excellent written and verbal communication
• Ability to assist with event execution including delivery, load-in, breakdown and load-out of event materials and at times will require manual labor
• Willingness to travel for site inspections and events, as well as the ability to work flexible or occasional long hours, dependent upon the event schedules
• Bachelor's Degree required
• 1-2 years of experience in event planning is preferred, though we are open to bright recent college grads who bring event coordination experience from campus organizations and philanthropic activities

Benefits

• Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future
• 24/7 online physician consultations
• Virtual mental health resources
• Life coaching
• Engaging employee community groups
• Cash rewards for healthy habits and fitness reimbursements
• Library of on-demand fitness videos
• Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
• Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
• Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.
• Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.
• Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.

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