Human Resources Coordinator

Bud Clary Auto Group is a family-owned dealership network in Washington State, known for its vibrant culture and commitment to exceptional customer service. The Human Resources Coordinator is responsible for supporting the employee lifecycle, focusing on job postings, onboarding, and HR administrative processes while ensuring compliance and providing essential HR support.

Responsibilities

• Post job openings in the Applicant Tracking System (Clear) and on additional job boards as needed
• Coordinate recruitment logistics and assist with sourcing candidates, including attending job fairs as needed
• Prepare and distribute offer letters and new hire communications
• Guide candidates through pre-employment documentation, background checks, and onboarding requirements
• Accurately hire new employees in the ATS (Clear) to ensure seamless integration with payroll/HRIS systems (UKG)
• Create and maintain new hire files
• Upload onboarding documentation into compliance software (Compli)
• Ensure timely and accurate completion of I-9 and E-Verify requirements
• Process employee terminations, including system updates, documentation, and internal coordination
• Process employee status changes such as transfers, promotions, pay changes, leaves, and reclassifications
• Assist with unemployment-related documentation and responses
• Maintain accurate and up-to-date employee records and personnel files
• Maintain and update the corporate contact list
• Assist with job description updates and documentation maintenance
• Provide administrative and operational support to the HR Director and HR team
• Monitor and respond to inquiries in the HR inbox or ticketing system
• Compile and maintain HR reports related to onboarding, staffing, turnover, and personnel activity
• Stay current on company policies, procedures, and applicable state and federal employment laws
• Participate in HR projects and initiatives as assigned

Skills

• High school diploma or GED required; a combination of education and experience will be considered
• Bachelor's degree in Human Resources, Business Administration, or a related field: 0+ years of related experience
• Associate degree (AA) in a related field: 1+ year of related HR or administrative experience
• No degree: 2–4 years of related HR, administrative, or coordination experience
• Valid driver's license and acceptable driving record
• Ability to work legally in the United States
• Must be 18 years of age or older
• Strong organizational, time-management, and interpersonal skills
• Ability to handle confidential and sensitive information with discretion
• HR certification (aPHR, PHR, SHRM-CP) is a plus

Benefits

• Comprehensive Benefits Package: Health, dental, vision, and life insurance, plus an employee assistance program.
• Retirement Plans: 401(k).
• PTO & Paid Holidays - PTO accrual starting from day one of employment - 1 hour of PTO for every 40 hours worked for the first year, 1.63 hours of PTO for every 40 hours worked for years 2-9, and 2.39 hours of PTO for every 40 hours worked for 10 or more years of service.
• Employee discounts
• Referral bonus program

Company Overview