Administrative Assistant

South Valley Services is a non-profit organization whose mission is to provide services to anyone who has experienced domestic and sexual violence. The Administrative Assistant position provides office support across multiple areas, including executive assistance, shelter operations, and development/communications.

Responsibilities

• Demonstrate regular and reliable attendance
• Perform the complete range of clerical tasks including: organizing meetings; creating documents and spreadsheets; entering data; prepping for compliance audits; tracking forms; responding to voice mail and email; and filing
• Prepare professional communications such as emails, letters, memos, and reports
• Assist with meeting management including scheduling, material preparation, and taking notes
• Maintain filing systems, both electronic and paper
• Act as the on-site contact, with the Executive Assistant, to communicate with our IT services provider for employees, vendors, and committee members
• Facilitate employee-issued equipment/accounts Microsoft 365 systems and monitor proper usage of files
• Research and report findings on various topics/projects
• Assist with recruitment review/process applications, conduct screening calls, and reference checks
• Assist with employee recognition activities
• Assist Facilities and Emergency Preparedness Committees
• Handle highly sensitive information discreetly and maintain absolute confidentiality of all information
• Maintain appropriate professional boundaries with residents, staff, volunteers, donors, and vendors
• Support organizational transitions or process updates
• Attend Recruitment Job Fairs
• Attend all required meetings and trainings
• Assist with event preparation and post-event breakdown
• Run errands and pick up needed items from COSTCO, post office, UPS, and catering for events
• Ordering supplies/items and timely data entry of orders and receipts
• Assist Leadership with special projects
• Complete other duties as assigned

Skills

• Ability to communicate clearly, concisely, and professionally both verbally and in writing
• Ability to work with Microsoft Word, Excel, Power Point, and Outlook and create, reformat, and manage documents
• Demonstrate outstanding organizational skills
• Ability to follow written and verbal instructions effectively
• Ability to work on multiple tasks at once and manage deadlines efficiently
• Pass and maintain eligible status on Direct Access Clearance System (DACS) criminal background check
• Current driver's license and acceptable driving record
• 1-2 years' experience in an administrative assistant position

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