[Remote] Law Office Manager & Administrator (Part-Time, Remote)

Note: The job is a remote job and is open to candidates in USA. The Mom Project is representing a boutique law firm in New York City, seeking a part-time, remote Law Office Manager & Administrator. This role involves assisting with the day-to-day operations of the firm, focusing on client communications, onboarding, billing, and calendar management to ensure smooth workflow and administrative support. Responsibilities • Monitor and manage incoming firm emails • Respond to and triage client enquiries, including acknowledging receipt, gathering basic information, and directing matters appropriately • Prepare and send routine and light client correspondence using firm templates and guidance • Maintain a professional and consistent tone in all client communications • Assist with onboarding new clients, including issuing engagement letters and required documentation • Track the return of onboarding materials and follow up with clients as needed • Ensure client records are set up and maintained accurately • Prepare and issue invoices in line with firm processes • Maintain accurate billing and invoicing records • Support follow-up on outstanding invoices as directed by the Managing Partner • Manage the Managing Partner’s calendar, including scheduling meetings, calls, and key dates • Record deadlines and follow-ups and flag any scheduling conflicts promptly • Keep the Managing Partner informed of completed tasks, outstanding items, and upcoming deadlines • Prepare basic administrative or operational reports when requested • Assist with ad hoc administrative tasks as required • Acknowledge incoming emails and client enquiries within one business day • Complete routine administrative tasks (including onboarding steps, invoicing, and calendar updates) within agreed timeframes, generally within 1–2 business days • Prioritize urgent or time-sensitive matters as directed by the Managing Partner • Communicate early if workloads or timing constraints may impact delivery • Provide brief updates on progress, outstanding tasks, and any issues requiring input or clarification Skills • Strong written communication skills • Good attention to detail and accuracy • Ability to manage multiple tasks and work to deadlines in a remote environment • Confidence using email, calendar systems, invoicing software, and document management systems • High level of discretion and respect for confidentiality • Previous experience in legal administration highly preferred Company Overview • The Mom Project is a digital talent marketplace helping women remain active in the workforce. It was founded in 2016, and is headquartered in Chicago, Illinois, USA, with a workforce of 51-200 employees. Its website is http://www.themomproject.com. Apply tot his job Apply To this Job