Accounts Payable & Procurement Specialist (WFH) | ZR_1149_JOB

This is a remote position. Accounts Payable & Procurement Specialist (Remote)Background • PeoplePartners, a Great Place to Work company is proud to be partnering with one of our long-term Australian clients in the IT services space to find a sharp, detail-focusedAccounts Payable & Procurement Specialist. • If you love clean POs… If invoice mismatches bother you (in a good way)… If you chase vendors before anyone even asks…You’ll want to keep reading. About the Role • This is not just data entry. • You’ll sit at the center of procurement, accounts payable, and logistics coordination — ensuring purchase orders, supplier invoices, freight tracking, and licensing are handled accurately and proactively. • You’ll be the calm, organized engine behind the scenes making sure nothing falls through the cracks. Your Key Responsibilities: • Create and issue purchase orders (post-approval). • Send POs to vendors and track dispatch progress. • Coordinate freight and delivery with onsite staff. • Update HaloPSA tickets and internal systems. • Alert technicians when stock arrives. • Send templated delivery updates to clients. • Manage bulk and custom-to-order logistics. • Allocate supplier invoices accurately. • Ensure 3PGS invoices are correct. • Manage license renewals to prevent over billing or unused licenses. Requirements About YOU • You are structured and proactive. • You don’t wait for problems — you prevent them. • You follow up without being asked. • You notice when something doesn’t match. • You’re comfortable communicating with vendors, technicians, and clients — professionally and clearly. About YOUR Work History • 2+ years’ procurement experience. • Experience in accounts payable or bookkeeping. • Strong administrative capability (data validation, ticket updates, tracking). • Confident managing POs, invoices, and supplier communications. • Experience identifying and resolving process issues. Nice to have • HaloPSA experience. • Datto Commerce experience. About the Culture YOU Thrive In • You like clarity. • You like accountability. • You like systems that make sense. • You’re comfortable working remotely but still enjoy being part of a structured, collaborative team. • You take ownership of your work and don’t need micromanagement. Key Responsibilities YOU Can’t Wait To Do • Prevent invoice errors before they reach finance. • Chase dispatches confirmations proactively. • Keep procurement pipelines organized and visible. • Ensure no unwanted licenses slip through renewal cycles. • Improve small process gaps that create big problems. How YOU Will Be Measured • Accuracy of POs and invoice allocations. • On-time procurement processing. • Vendor follow-up efficiency. • Clean system updates and ticket hygiene. • Reduced billing discrepancies. When & Where YOU Will Work • Fully Remote (PH-based). • Monday to Friday ; Day-shift - AEST. • Company-provided equipment. If you’re someone who thrives in structured environments and takes pride in operational precision — we’d love to meet you. Apply now and bring your procurement expertise to a team that values ownership. Benefits • Permanent Work-from-home setup • Company-provided equipment • Secondary Wi-Fi Modem • 21 Leave Credits Annually - Leave benefits begin on Day 1. • 100% conversion of UNUSED leave credits • HMO on Day 1 • 13th Month Pay • Monthly Gift Voucher • Milestone Tokens (Birthday/Anniversary/Christmas). • A Life Beyond the Screen #WorkLifeBalance. • Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes. Apply tot his job Apply To this Job