Virtual Assistant – Operations (Luxury Events & Real Estate)

## **Virtual Assistant – Operations (Luxury Events & Real Estate)** • *Higher Ground Entertainment** is a boutique, luxury DJ & event company producing high-end weddings, mitzvahs, corporate events, and private celebrations across the Pacific Northwest. The owner also operates an active **real estate investment business**. We’re seeking a sharp, detail-driven **Virtual Assistant** to support both ventures by running systems, protecting focus, and driving execution. This begins as a **part-time, remote role** with a clear opportunity to grow into a **long-term and expanded role** for the right person. --- ### **Core Responsibilities** You will be responsible for **executing and maintaining systems**, not just checking tasks off a list. --- ### **Event Company Operations (Primary Focus)** • *Operations & SOP Execution** • Implement and maintain SOPs across: • Recruiting & candidate tracking • New client onboarding & post-event debriefs • New hire onboarding & training workflows • Event prep, timelines, and project management • Ensure processes are followed consistently and improved when gaps are found • *Recruiting & Team Support** • Post job listings and manage applicant pipelines • Pre-screen candidates and coordinate interviews • Track hiring progress and follow-ups • *Client & Event Support** • Assist with event prep tasks, timelines, and documentation • Coordinate post-event follow-ups with photographers/videographers • Track testimonials, reviews, and client feedback • *Admin, Sales & Reporting** • Inbox and calendar management • Sales reporting and light CRM updates • File organization and documentation upkeep • *Marketing & Social (Support Role)** • Assist with social media scheduling and management • Basic editing skills (video or image) are a **bonus**, not required --- ### **Real Estate Operations (Secondary Focus)** • Market and sub-market research • Vendor acquisition and coordination (agents, lenders, contractors, PMs) • Time tracking and documentation for compliance and reporting • Deal analysis support (data gathering, assumptions, basic modeling support) --- ### **Who This Role Is For** • Highly organized, systems-oriented, and proactive • Comfortable working independently with clear ownership • Strong written communication and follow-through • Tech-savvy with Google Workspace, CRMs, spreadsheets, and project management tools • Interested in events, hospitality, entrepreneurship, or real estate • Enjoys structure, checklists, and improving workflows --- ### **Who This Role Is *Not* For** • Someone who needs constant direction • Task-only VAs who don’t think systemically • Anyone looking for short-term or temporary work --- ### **Details** • **Part-time, remote** to start • **Flexible schedule**, with some time-sensitive tasks • **Competitive hourly compensation**, based on experience • Strong potential to grow into a **long-term, expanded role** as responsibilities increase --- ### **How to Apply** If this opportunity aligns with how you work, please send a short note outlining what makes you a strong fit for this role and any relevant experience you believe is worth highlighting. Final candidates will be invited into a structured trial period designed to reflect the real scope of the role. During this phase, you’ll be asked to complete a series of practical tasks over the course of several weeks, allowing both sides to confirm fit, working style, and standards. This process is intentional, selective, and fully paid. It mirrors how we operate internally: clear expectations, real work, and mutual respect for time and effort. Successful candidates will be invited to continue in a long-term role. Apply tot his job Apply To this Job