VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) – PHILIPPINES (REMOTE) LOCATION

Job Description: ROLE SUMMARY We are seeking a highly effective Virtual Executive Assistant / Executive Assistant to support senior leadership (C-Suite). This role requires deep experience partnering with executives, expert-level calendar and inbox management, strong written communication, impeccable follow-through, and high discretion. You will anticipate needs, protect executive time, and keep priorities moving with minimal direction. KEY RESPONSIBILITIES EXECUTIVE SUPPORT: • Manage complex, frequently changing calendars (multi-time-zone scheduling, agenda planning, conflict resolution, buffers, travel time, priority-setting) • Own inbox management: triage, draft responses, flag urgent items, follow up for missing info, and maintain response SLAs • Prepare daily/weekly executive briefs: upcoming meetings, priorities, action items, and risks • Track deliverables and commitments across stakeholders; ensure timely follow-through and closure MEETINGS & COMMUNICATION: • Schedule internal/external meetings, send agendas, confirm attendees, and manage reminders • Capture notes and action items; distribute recaps and manage follow-ups • Draft polished executive communications (emails, messages, meeting updates) in a professional voice • Coordinate with internal leaders and external partners with confidence and diplomacy ADMINISTRATIVE & OPERATIONAL SUPPORT: • Create and maintain documents, trackers, and light reporting (Excel/Sheets) • Support basic project coordination (timelines, task lists, status updates) • Organize and maintain executive files and folders (SharePoint/Google Drive/OneDrive), with clean version control • Assist with travel planning (as needed): itineraries, logistics, confirmations • Create and maintain SOPs, checklists, and templates for recurring workflows (calendar rules, inbox triage, meeting prep, follow-ups, travel, document organization) • Standardize and improve processes to reduce rework, increase speed, and ensure consistent execution CONFIDENTIALITY & PROFESSIONALISM: • Handle sensitive information with strict confidentiality and sound judgment • Maintain a high standard of professionalism, accuracy, and discretion in all communications REQUIRED QUALIFICATIONS: • 3–7+ years experience as an Executive Assistant / Virtual Assistant supporting C-Suite or senior leadership • Demonstrated mastery of calendar management (complex scheduling, multiple time zones) and email triage/drafting • Strong written and verbal English communication with professional tone • Proven ability to manage competing priorities, work independently, and meet deadlines consistently • High attention to detail; strong documentation and follow-through habits • Tech proficiency: Microsoft 365 (Outlook, Teams, Word, Excel) and/or Google Workspace (Gmail, Calendar, Docs, Sheets); comfort learning new tools quickly PREFERRED QUALIFICATIONS: • Experience supporting US-based executives or global teams • Familiarity with tools such as Zoom, Slack, Asana, Trello, Monday.com, Notion, or similar • Prior experience creating executive briefs, meeting decks, or light presentation support (PowerPoint/Slides) • Background in professional services, consulting, AEC, or fast-paced environments WORKING SCHEDULE: • Primary hours: overlap with US Eastern Time (ET) for scheduling, meetings, and responsiveness • Some early/late flexibility may be required depending on executive needs LOCATION: • Remote Position (Philippines) Salary: $4-$9 per hour Apply tot his job Apply To this Job