Speaker Bureau Logistics Planner/Meeting Planner - Remote / Telecommute

Job Description: Pay Range: $14.42hr - $19.42hr Requirement/Must Have: • Minimum of 2 years of event planning and/or customer service experience. • Experience in phone-based customer service roles. • Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Teams, and Outlook. • Strong attention to detail and ability to manage multiple meetings simultaneously. • Excellent oral and written communication skills. • Strong problem-solving and analytical skills. • bility to work during standard business hours and adjust schedule as needed. • bility to work both independently and in a team environment. Experience: • Experience in meeting or event planning preferred. • Experience in the pharmaceutical or life sciences industry preferred. • Experience coordinating venue, catering, and audio-visual services. • Experience working with CRM systems and event management tools preferred. • Experience using SharePoint, Salesforce, Smartsheet, or similar tools preferred. • Experience using phone systems and communication platforms preferred. Responsibilities: • Collaborate with core planning teams to support the logistics of assigned meetings. • Coordinate all aspects of meeting logistics within established business rules and budget requirements. • Secure and confirm venue bookings in compliance with approved guidelines and standard operating procedures. • Plan and confirm food and beverage arrangements, including special requests. • Review and secure audio-visual requirements based on meeting needs. • Coordinate documentation and confirmations throughout the meeting lifecycle. • Ensure timely completion of tasks and required documentation within defined service levels. • Communicate effectively with planners, vendors, and stakeholders regarding task completion and follow-ups. • pply client business and compliance rules throughout the planning process. • Identify and escalate potential compliance risks. • Maintain accurate records and ensure timely updates within planning systems. • Liaise with internal and external stakeholders to ensure alignment and up-to-date information. • Support additional team tasks as assigned. Should Have: • Bachelor's degree preferred. • Experience in life sciences or pharmaceutical event planning. • Familiarity with event compliance standards. • Experience working in fast-paced, high-volume environments. Skills: • Strong organizational and multitasking abilities. • Exceptional customer service skills. • Effective communication and presentation skills. • nalytical thinking and problem resolution. • Time management and prioritization skills. • Collaborative team-oriented mindset. Apply tot his job Apply To this Job