Patient Records Coordinator

FX Spine & Performance Center is a multidisciplinary clinic focused on advanced spine care, rehabilitation, and human performance. Our mission is to deliver high-quality, evidence-based care through an integrated team approach that prioritizes outcomes, efficiency, and an exceptional patient experience. Position Summary The Patient Records Coordinator plays a critical role in supporting clinical operations by ensuring accurate, timely, and compliant management of patient records and documentation. This position works closely with clinical providers, front office staff, and operations leadership to maintain the integrity of medical records while supporting smooth patient flow and high standards of care. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced medical environment. Key Responsibilities Patient Records & Documentation Maintain accurate, complete, and up-to-date patient medical records within the EMR system Enter, verify, and organize clinical documentation, intake forms, treatment notes, and reports Ensure all documentation meets internal standards and regulatory requirements Coordination & Communication Collaborate with providers and clinical staff to resolve documentation gaps or errors Assist with record requests, transfers, and releases of information in compliance with HIPAA Support timely chart preparation and completion for patient visits Data Accuracy & Quality Perform routine audits of patient records for accuracy and completeness Track missing or outstanding documentation and follow up as needed Assist with outcomes tracking, reporting, and internal data requests Administrative Support Scan, upload, and organize external medical records and diagnostic reports Support operational workflows related to patient documentation and record management Maintain confidentiality and security of all patient information Qualifications Required High school diploma or equivalent Strong attention to detail and organizational skills Proficiency with electronic medical records (EMR/EHR) systems Basic computer skills and comfort working with digital documentation Apply tot his job Apply To this Job