Elementary Secretary

Primary Purpose Ensure efficient operation of the school administrative office and provide clerical services for the school’s administrative staff. Qualifications Education/Certification • High school diploma or GED Knowledge, Skills, and Abilities • Proficient keyboarding and file maintenance skills • Ability to use software to develop spreadsheets, databases, and perform word processing • Ability to maintain accurate and auditable records • Knowledge of basic accounting principles • Ability to follow verbal and written instructions • Ability to perform a variety of tasks, often changing assignments on short notice • Effective organizational, communication, and interpersonal skills • Ability to operate a multi-line phone system Preferred Experience • At least 2 years of secretarial experience Major Responsibilities and Duties Records, Reports, and Correspondence • Responsible for Elementary School Student Services, including Parent Portal • Prepare campus communications, correspondence, forms, manuals, reports, schedules, purchase orders, and payment authorizations following district standards and requirements • Prepare instructional materials as requested • Maintain a daily teacher attendance log and records for substitute teachers • Monitor and process time records, including leave requests and reports • Compile information and submit to the central office according to established procedures and deadlines • Maintain the school calendar of events • Compile, maintain, and file all reports, records, and other required documents • Maintain student records according to established procedures • Send TREX files as necessary Reception and Phones • Receive incoming calls, take reliable messages, and route them to appropriate staff • Assist students, teachers, and parents as needed • Schedule meetings and appointments and maintain the principal’s calendar • Maintain door security system • Maintain Raptor security system Accounting and Inventory • Prepare and make cash deposits for activity accounts • Maintain activity check registers and ledgers, if required • Assist with campus budget preparation and maintain accurate records of expenditures • Prepare purchase orders and receive, store, and issue supplies and equipment • Maintain inventory of fixed assets, equipment, and supplies Other Duties • Assist with planning, preparation, and setup of faculty meetings and campus activities • Sort, distribute, or deliver mail and other documents • Administer medication to students, check temperatures, and notify parents of student illness in the nurse’s absence • Maintain confidentiality • Follow district safety protocols and emergency procedures Mental Demands / Physical Demands / Environmental Factors Tools/Equipment Used • Standard office equipment, including personal computer and peripherals Posture • Prolonged sitting • Occasional bending/stooping, pushing/pulling, and twisting Motion • Repetitive hand motions • Frequent keyboarding and use of mouse • Occasional reaching Lifting • Occasional light lifting and carrying (less than 15 pounds) Environment • May work prolonged or irregular hours Mental Demands • Work with frequent interruptions • Maintain emotional control under stress Apply tot his job Apply To this Job