Intellectual Property Specialist

About the position The Intellectual Property Specialist provides essential administrative and procedural support for patent prosecution and portfolio management within the firm’s electronics-focused practice. This role assists attorneys with patent-related tasks, ensuring accurate filings and compliance with USPTO requirements for some of the largest and most innovative technology companies in the world. Responsibilities • Supports patent attorneys in docket and practice management for individual applications • Assists with domestic & foreign patent application preparation and filing • Maintains IP databases and tracks basic deadlines for patent filings • Reviews formalities of filed patent documents for proper form • Manages routine patent documentation under supervision • Prepares and files routine documents with USPTO (Filing Receipts, Declarations, etc.) • Generates templates for patent applications and standard Office Action responses • Performs electronic filings at the USPTO • Prepares templates for legal documents (Declarations, Powers of Attorney, Assignments) • Manages new client intake and opening of matters • Supports internal electronic file system management • Assists with basic client communication under attorney supervision • Maintains proficiency in required technologies (Microsoft Office, Adobe Acrobat, iManage, USPTO products, Intapp) • Participates in training programs to develop IP knowledge • Assists with basic reporting tasks as assigned • Supports team projects and process improvements • Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives Requirements • Bachelor’s degree or three (3) + years in a professional legal or corporate environment required. • Two (2) + years in IP administration or patent/trademark support within a law firm or corporate IP department preferred. • Demonstrates strong attention to detail and accuracy • Follows established procedures and guidelines effectively • Manages multiple tasks and deadlines simultaneously • Shows initiative in learning new processes and systems • Demonstrates reliability and professional communication skills • Eagerness to learn and grow within IP field • Understands the importance of and demonstrates verbal, written, and non-verbal communications. • Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm. • Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work. • Works within team and cross-functionally to meet required results. Nice-to-haves • Paralegal certification or basic IP training a plus. • Working knowledge of USPTO filing systems preferred • Basic proficiency with IP docketing systems (e.g., CPI, Anaqua, FoundationIP) preferred. • Familiarity with USPTO filing systems (EFS-Web, TEAS) a plus • Understanding of basic patent prosecution procedures preferred • Basic knowledge of IP documentation and filing requirements • Willingness to learn patent analytics and reporting tools Benefits • Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. • Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. • Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)-retirement plan with a company match. • In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. • Part-time employees may have access to some of these benefits, which may be on a pro-rated basis. Apply tot his job Apply To this Job