Bilingual Administrative Assistant

Canada Mortgage and Housing Corporation (CMHC) is committed to contributing to a well-functioning housing system. They are seeking a Bilingual Administrative Assistant to provide high-quality administrative services to Senior Management and Directors, ensuring efficient workflows and effective communication within the organization.

Responsibilities

• Coordinate requests for facilities, IT support, translation, office supplies, and new employee onboarding activities
• Manage calendars, emails and appointments; respond to routine inquiries; and organize meetings and related logistics
• Prepare meeting agendas, attend management team meetings, take notes of follow-up items, and monitor status of deliverables
• Arrange travel, accommodations, itineraries, and prepare related expense claims
• Manage general administrative financial tasks such as procurement requests, expense reports, invoice payment requisitions, preparation of quarterly journal vouchers and accruals
• Prepare, proofread, and format presentations, reports, and correspondence
• Maintain records and document repositories (e.g., SharePoint sites, microsites, MS Teams channels, shared mailboxes and distribution lists) and support workflow management

Skills

• A high school diploma with at least 1-year of experience in an administrative environment
• Strong attention to detail and a high level of accuracy
• Excellent organizational skills, with the ability to work in a fast-paced environment and prioritize multiple competing assignments
• Effective oral and written communication skills
• Strong interpersonal skills, including tact, judgment, professionalism, and discretion
• Bilingualism (English and French) is required
• A College diploma or certificate in office administration or office management
• Knowledge of Finance, Procurement and other administrative processes, policies and procedures
• Advanced knowledge of Microsoft Office and web-based applications (Word, Excel, PowerPoint, MS Teams) and experience maintaining access and control of SharePoint document management systems

Benefits

• Accrued vacation.
• Annual individual performance bonus.
• Support towards your personal and professional growth with training, mentorship and more.
• An inclusive workplace culture and environment.

Company Overview