Legal Administrative Assistant

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms, is seeking a Legal Administrative Assistant to support the assigned practice group. This role involves providing a broad range of administrative, secretarial, and document processing support while ensuring superior client service in a collaborative work environment.

Responsibilities

• Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed
• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications
• Drafts routine correspondence and memoranda; updates recurring reports as assigned
• Performs redlining
• Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner
• Responds to client, staff, legal professionals, and vendor inquiries
• Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries
• Assists with time entry
• Assists with the billing process including proforma delivery, narrative edits, and customized reports
• Processes new business intake, related forms, and correspondence
• Processes expense reports and invoices; arranges check requests; monitors through completion
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same
• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders
• Maintains case docket/calendaring, as needed
• Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings
• Opens, screens and routes mail, and manages faxes and email
• Provides legal research, case support and project assistance
• Other administrative duties as assigned

Skills

• Bachelor's degree and one (1) year of internship or professional experience preferred
• Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software
• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion
• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently with guidance as part of a team
• Flexibility to work overtime required
• Professional services industry experience a plus

Benefits

• A full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave)

Company Overview

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