Project Accounting Coordinator

<p><span style="color: #ff0000;"><strong><span style="font-family: verdana, geneva, sans-serif; font-size: 12pt;">position summary</span></strong></span></p> <p style="text-align: justify;"><span style="font-size: 10pt; line-height: 110%; color: #000000;">We are seeking a highly motivated Project Accounting Coordinator to join our team. This role is responsible for providing support to division presidents and project managers to ensure timely project set-up and maintenance for accurate billing and project reporting. </span></p> <p style="text-align: justify; line-height: normal;"><span style="font-size: 10pt; color: #000000;">This position will have the flexibility to work from Merjent's Minneapolis, Minnesota office or remotely from a home office anywhere in the United States. The anticipated annual salary for this position is between $72,100 and $88,600 annually, depending upon the qualifications and experience of the successful candidate. This position is also bonus eligible.</span></p> <p style="text-align: justify; line-height: normal;"> </p> <p style="text-align: justify; line-height: normal;"><span style="font-family: verdana, geneva, sans-serif; font-size: 12pt; color: #ff0000;"><strong>why Merjent?</strong></span></p> <p style="text-align: justify; line-height: normal;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt; color: #000000;">Merjent is a medium-sized consulting and engineering company dedicated to creating an environment where both people and projects succeed. Merjent has staff located across the United States who may choose a remote, in-office, or hybrid work arrangement. All full-time employees begin their tenure at Merjent with 4 weeks of paid vacation regardless of seniority. In addition, employees receive 10 paid holidays and generous benefits and compensation packages. Merjent supports annual career-related training for employees to become or continue as leaders in their field of expertise. Merjent facilitates organic growth within the company and encourages employees to bring their ideas forward to grow existing and create new service lines within and beyond the currently served sectors of energy, mining, transportation, manufacturing and construction, land development industries, and government. Merjent also invests in its company culture by supporting travel for remote employees to attend in-person team meetings and all-staff events.</span></p> <p style="text-align: justify; line-height: normal;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt; color: #000000;">The Merjent difference is real – it's based on a commitment to our values, which guides us in how we work with clients and each other. Our commitment to quality and professional integrity encompasses everything we do. We are proud of our reputation for delivering quality work and building long-term, trusting relationships with our clients and with regulatory agencies.</span></p> <p> </p> <p><span style="color: #ff0000;"><strong><span style="font-family: verdana, geneva, sans-serif; font-size: 12pt;">responsibilities</span></strong></span></p> <ul> <li style="line-height: normal;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt; color: #000000;">Establish and maintain accurate project setup in the company project system, including client contacts, contract requirements, fee schedules, rate tables, and timesheet mapping.</span></li> <li style="line-height: normal;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt; color: #000000;">Support Project/Program Managers with reporting, project controls, and client-requested financial or operational reports.</span></li> <li style="line-height: normal;"><span style="font-size: 10pt; font-family: verdana, geneva, sans-serif; color: #000000;">Prepare, edit, finalize, and distribute invoices to internal and external clients, including maintaining supporting documentation and client billing spreadsheets.</span></li> <li style="line-height: normal;"><span style="font-size: 10pt; font-family: verdana, geneva, sans-serif; color: #000000;">Upload invoices and required backup documentation to client portals such as Taulia, Transcepta, Coupa, SharePoint, and Open Invoice.</span></li> <li style="line-height: normal;"><span style="font-size: 10pt; font-family: verdana, geneva, sans-serif; color: #000000;">Monitor accounts receivable over 60 days and coordinate with project managers/billing managers to support timely client payment collection.</span></li> <li style="line-height: normal;"><span style="font-size: 10pt; font-family: verdana, geneva, sans-serif; color: #000000;">Track unbilled expenses and zero-rate timesheets, working with project managers to ensure timely resolution and invoicing.</span></li> <li style="line-height: normal;"><span style="font-size: 10pt; font-family: verdana, geneva, sans-serif; color: #000000;">Provide system support and training participation related to the company accounting/project system and perform additional duties as assigned.</span></li> </ul> <p style="text-align: justify; line-height: normal;"> </p> <p style="text-align: justify; line-height: normal;"><span style="font-size: 12pt; color: #ff0000; font-family: verdana, geneva, sans-serif;"><strong>qualifications and experience</strong></span></p> <ul> <li><span style="font-size: 10pt; line-height: 110%; color: #000000;">Associate degree or Certificate in Accounting or at least 2 years of post-secondary study in Accounting, Finance, or related field.</span></li> <li><span style="font-size: 10pt; line-height: 110%; color: #000000;">A minimum of 2 years' entry level accounting experience.</span></li> <li><span style="font-size: 10pt; line-height: 110%; color: #000000;">Ability to proactively identify inefficiencies in accounting or billing processes and suggest solutions.</span></li> <li><span style="font-size: 10pt; line-height: 110%; color: #000000;">Experience with accounting and payroll systems (e.g., Deltek Vantagepoint, ADP).</span></li> <li style="line-height: normal;"><span style="font-size: 10pt; color: #000000;">Advanced Excel skills and proficiency in Microsoft Office and Adobe Acrobat.</span></li> <li style="line-height: normal;"><span style="font-size: 10pt; color: #000000;">Strong attention to detail, organization, and ability to manage multiple priorities and deadlines.</span></li> <li style="line-height: normal;"><span style="font-size: 10pt; color: #000000;">Effective communicator and collaborative team player with the ability to work independently and drive process improvements.</span></li> </ul> <p> </p> <p><span style="color: #ff0000;"><strong><span style="font-size: 12pt;">E-Verify</span></strong></span></p> <p style="text-align: justify;"><span style="color: #000000; font-size: 10pt;">Merjent, Inc. participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.</span></p> <p style="text-align: center;"><span style="font-size: 12pt; color: #000000;"><strong>Candidates interested in applying should submit a completed Application for Employment (cover letter and resume) to </strong><a style="color: #000000;" href="https://merjent.applicantpro.com/"><strong>merjent.applicantpro.com</strong></a><strong>.</strong></span></p> <p style="text-align: justify;"><span style="font-size: 10pt; color: #000000;">Merjent, Inc. is an Equal Employment Opportunity/Affirmative Action Employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected factors. Disability-related accommodations during the application process are available upon request.</span></p> <p style="text-align: justify;"><span style="font-size: 10pt; color: #000000;">Merjent is not accepting unsolicited assistance from search firms for this employment opportunity.</span></p> <p> </p>