VA Part-Time Construction Admin Assistant (U.S.-Based, Remote)

Job Title: Part-Time Construction Admin Assistant (U.S.-Based, Remote) About Us: Millennium Contracting Services Inc is a growing electrical contractor operating in Texas and New Mexico. We take pride in our workmanship and professionalism, and we’re now building the right backend support to match. We’re looking for a part-time, U.S.-based virtual assistant who understands the paperwork-heavy world of construction — from submittals and certified payroll to material approvals and Procore uploads. Position Details: • Remote / U.S.-based only • 15–20 hours per week • Flexible hours, but availability during business hours is preferred • You’ll work closely with the owner, not with GCs or engineers (yet) Responsibilities: • Prepare certified payroll reports and maintain compliance documents • Create and organize submittal packets (materials, cut sheets, spec approvals) • Track and update Procore documentation • Upload job documents into Notion and/or Google Drive • Keep folders organized: plans, permits, approvals, RFIs, etc. • Track deadlines and approvals and notify owner of missing items • Assist with insurance renewals, COIs, and licensing paperwork • Help systematize back-office documentation Tools We Use: • Procore • Notion (project dashboard) • Google Drive • QuickBooks (reference only — no accounting work) • Email / text / occasional video calls You Are: • Based in the U.S. • Detail-obsessed and organized • Familiar with construction submittals, compliance paperwork, or certified payroll (or very willing to learn) • Comfortable using (or learning) Procore, Notion, and Google Workspace • Someone who takes initiative and helps keep the owner out of the admin weeds Bonus Experience (Not Required but Helpful): • Worked with an electrical, HVAC, or GC office • Submitted materials to engineers or architects for approval • Helped manage job documentation or project records To Apply: Please send: • A short summary of your experience with construction or compliance admin • Your hourly rate • One example of a time you helped keep a contractor or team more organized Ana Medina Millennium Contracting Services, Inc. 915-208-0626 ana69millennium@gmail.com Job Types: Full-time, Part-time Pay: $20.00 - $30.00 per hour Expected hours: 5 – 15 per week Work Location: Hybrid remote in El Paso, TX 79938 Apply Job!