Receptionist and Facilities Associate

About the position Responsibilities • Greet and assist employees and visitors, ensuring a positive experience. • Validate parking for guests and employees. • Check, sort, and distribute incoming mail to appropriate departments/individuals. • Assist with outgoing mail for various departments/individuals by applying postage and taking to the mailroom for pickup. • Ensure the security and safety of the suite by following established processes for guests and visitors. • Assist with meetings by securing conference rooms/meeting areas and coordinating necessary supplies/meeting materials. • Coordinate communications with other departments when applicable related to meetings, such as IT. • Monitor the main phone line and manage voicemails. • Stock breakroom and coffee bars with snacks, soft drinks, coffee, creamer, paper products, and utensils daily. • Take inventory and report on inventory levels to the Corporate Facilities Manager to ensure necessary breakroom and coffee bar items and office supplies are in stock. • Assist with the setup and coordination of catered meals and maintain the cleanliness of the breakroom. • Answer and direct general facilities and office-related questions. • Serve as backup to the Corporate Facilities Manager. • Other duties as required. Requirements • High School Diploma or equivalent and 2 years of front desk or office experience; or an acceptable combination of education and experience. • Proficient in standard office technology including MS Office Suite (Word, Excel, PowerPoint, Outlook), and comfortable using communication tools such as Zoom and Slack. • Must have a friendly and professional demeanor. • Excellent organization and time management skills. • Ability to work independently at times with minimal direction, to complete tasks in an environment with many interruptions. • Articulate and demonstrate excellent verbal and written communication skills. • Excellent interpersonal and customer service skills, ability to exercise tact in dealing with diverse groups of people with various professional backgrounds, personalities, and work styles. • Ability to effectively give clear and concise information. • Ability to lift and carry boxes up to 40 lbs. Benefits • Multiple health, dental, and vision plans, including medical plans with zero employee premiums • 401k plan with a company match • 16 paid holidays, which include 2 floating holidays and a winter shutdown from Christmas Eve through New Year's Day • Paid Time Off • Comprehensive maternity and fertility/family building benefits • Paid bonding leave when a new child joins your family • Access to on-demand mental health resources • Life and short and long-term disability insurance • Pre-tax savings plans • Paid volunteer time off • A wide variety of professional development programs, including tuition reimbursement • Work from home opportunities that foster work/life balance Apply tot his job Apply To this Job