**Experienced Administrative Assistant/Data Entry Specialist – Grants Management and Financial Systems Support**

Are you a highly organized and detail-oriented professional with a passion for technology and data management? Do you thrive in fast-paced environments where no two days are ever the same? If so, we invite you to join blithequark as an Administrative Assistant/Data Entry Specialist, where you will play a vital role in supporting our team's success in grants management and financial systems. **About blithequark** blithequark is a leading organization dedicated to advancing research and innovation in various fields. Our team is comprised of talented professionals who share a common goal of making a positive impact on society. We are committed to fostering a culture of collaboration, creativity, and continuous learning, and we are seeking like-minded individuals to join our team. **Responsibilities** As an Administrative Assistant/Data Entry Specialist at blithequark, you will be responsible for a wide range of tasks, including: * Maintaining expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary. * Performing compliant and accurate data entry into the grants management system for pre and post-award processes. * Serving as the primary point of contact for help desk requests, resolving challenges and errors. * Assisting with the award close-out process and ensuring timely updates in the grants management system. * Executing periodic reports and reviewing the status of proposals, identifying inaccuracies and communicating them to the Executive Director. * Taking corrective action in the system as instructed by the Executive Director. * Managing requests for customized funding searches and maintaining a tracking system for follow-up and metrics. * Developing and facilitating workshops and training on the grants management and funding search systems. * Collaborating with the purchasing/travel agent to manage office supplies and maintain inventory. * Performing data entry in the financial system and providing administrative support to the Controller. * Providing administrative support to the Executive Director and colleagues as needed. * Managing university office communications and updates, including IT and email distribution. * Updating the RI website as directed and performing general office support tasks. * Assisting with the coordination of Research Institute hosted events and recommending improvements to workflow and processes. **Requirements** To be successful in this role, you will need: * A strong understanding of technology and data management systems. * The ability to work independently and collaboratively within a team. * Experience with data entry and administrative support tasks. * Strong analytical and problem-solving skills, with the ability to troubleshoot and resolve issues. * Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and external partners. * A high level of accuracy and attention to detail, with the ability to maintain confidentiality and handle sensitive information. **Nice-to-haves** While not required, the following skills and experiences would be beneficial: * Experience with grants management systems or financial systems. * Familiarity with workshop development and training facilitation. * Knowledge of data analysis and reporting tools, such as Excel and Tableau. * Experience with website management and content creation. **Benefits** As a valued member of the blithequark team, you will enjoy a comprehensive benefits package, including: * 401(k) plan with employer matching. * Dental insurance. * Health insurance. * Paid time off. * Vision insurance. **Career Growth Opportunities and Learning Benefits** At blithequark, we are committed to supporting the growth and development of our employees. We offer a range of training and professional development opportunities, including: * Regular workshops and training sessions on grants management and financial systems. * Opportunities for career advancement and professional growth. * Access to industry-leading tools and technologies. * A collaborative and supportive work environment. **Work Environment and Company Culture** blithequark is a dynamic and fast-paced organization that values innovation, creativity, and collaboration. Our team is comprised of talented professionals who share a common goal of making a positive impact on society. We are committed to fostering a culture of inclusivity, diversity, and respect, and we welcome applications from candidates from diverse backgrounds. **How to Apply** If you are a motivated and detail-oriented professional with a passion for technology and data management, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your qualifications and experience. We look forward to hearing from you! **Equal Employment Opportunity** blithequark is an equal employment opportunity employer and welcomes applications from candidates from diverse backgrounds. We are committed to fostering a culture of inclusivity and respect, and we are dedicated to providing a work environment that is free from discrimination and harassment. Apply for this job