[Remote] Executive Assistant and Project Coordinator

Note: The job is a remote job and is open to candidates in USA. Tower Legal Solutions is staffing a temporary Executive Assistant and Project Manager position for a Financial Services Company. The role involves supporting legal executives with their day-to-day needs, managing schedules, travel arrangements, document production, and client service, while promoting a collaborative work environment. Responsibilities • Maintain schedules and calendars by planning and scheduling meetings and teleconferences in Outlook, including revising, finalizing and distributing meeting materials, confirming logistics and reminding busy executives • Calendar management is required across domestic and international times zones and locations • Make travel arrangements including transportation, lodging, ground transport, meals, etc • Research, plan and execute on social events for traveling executives • Anticipate and plan for needs of traveling professionals, timely process expense reimbursements and assure payment, and other related activities • Draft, create and/or edit correspondence, reports, Power Point presentations, Excel spreadsheets and various documents requiring advanced Microsoft Office capabilities, including redlining • Answer phones, handle traditional and electronic mail, stock, monitor and order supplies, check requests, printing, scanning, and facsimile requests • Develop relationship with office management and others across the organization to ensure workspace is in top function and condition • Research, plan and execute department social events including periodic celebrations of milestones, holidays and other events • Support annual budget cycle including gathering data across large teams and populating budget tool • In the normal course, produce budget reports, monitor expenses and accruals • Respond to inquiries from clients, vendors, internal and outside lawyers, professional organizations, and regulators • Maintain department files and other records using the filing and matter management databases • Develop proficiency at navigating the organization by learning and mastering internal systems, protocols and culture • Promote a collaborative and positive work environment • Present professionally and optimistically each day Skills • Experience in a large high-volume corporate environment or law firm • High detail orientation with the ability to succeed in a fast-paced and demanding environment while managing to shift deadlines and priorities with grace and calm • Excellent verbal and written communication skills and ability to interact with all levels of staff and management • Ability to work independently, take initiative and anticipates needs, while also working effectively as part of a team • Strong capability to carry out tasks with a high level of ownership and accountability, judgment and follow through • Ability to adapt to different personalities and styles • Discretion and integrity • Highly proficient in Microsoft Office applications: Outlook, Word, Excel, PowerPoint and Adobe PDF Company Overview • Tower Legal Solutions is a staffing and recruiting company that provides temporary and permanent placement services. It was founded in 2007, and is headquartered in Atlanta, Georgia, USA, with a workforce of 501-1000 employees. Its website is http://towerls.com. Apply tot his job Apply To this Job