FIC Americas Conferences/Events Coordinator & Administrative Assistant

Deutsche Bank is a leading global investment bank and financial services company. The FIC Americas Conferences/Events Coordinator & Administrative Assistant will support senior desk heads and FIC staff in planning and executing events and conferences, ensuring smooth operations and alignment with the company's objectives.

Responsibilities

• Work closely with internal teams to ensure alignment of event objectives. Coordinates with external vendors, including exhibit builders, AV providers, and caterers, to ensure successful event execution
• Manage event budgets, ensuring all expenses are tracked and events are executed within budget
• Serve as the primary point of contact during events, ensuring all aspects run smoothly and addressing any issues that arise
• Ensure all events comply with Bank policies and gain approvals before and after with relevant compliance teams
• Facilitate travel plans with minimal disruption, planning detailed itineraries and managing expenses in line with company policy; and coordinate calendars and schedules for senior desk heads to ensure efficient time management and prioritization of engagements
• Provide proactive administrative support for project work and ad-hoc activities, including large-scale team meetings and internal/external events; and collaborate with the wider administrative assistant pool to ensure coverage during vacations or periods of increased demand

Skills

• Proven events and conference experience organizing events
• Administrative experience supporting senior management
• Proficient computer skills, particularly in Microsoft Office and email applications like Outlook
• Strong organizational skills and the ability to prioritize multiple tasks
• Ability to work autonomously and confidently interact with management, and ability to handle confidential information with discretion
• Excellent communication skills, both written and oral
• High attention to detail and a passion for quality
• Ability to work well under pressure in a fast-paced environment
• Good interpersonal skills and the ability to build relationships with a broad range of stakeholders
• Self-motivated and proactive in identifying areas for improvement

Benefits

• A diverse and inclusive environment that embraces change, innovation, and collaboration
• A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
• Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
• Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
• Educational resources, matching gift, and volunteer programs

Company Overview

Company H1B Sponsorship