Talent Acquisition Coordinator ( Contractor)

Duolingo is seeking a Talent Acquisition Coordinator to enhance the candidate experience and manage interview logistics. The role involves scheduling interviews, communicating with candidates and interviewers, and collaborating with various teams to ensure a smooth hiring process.

Responsibilities

• Own interview scheduling and rescheduling across time zones and teams, ensuring accuracy, timeliness, and a smooth flow day-of (rooms, links, AV checks)
• Serve as the primary point of contact for candidates, sharing clear logistics, answering questions, and upholding Duolingo’s brand throughout the process
• Host interviews and candidate visits in our Pittsburgh office, by greeting candidates, giving tours, and helping them feel at ease throughout their visit
• Partner closely with recruiters, hiring managers, EAs, and interviewers to align on plans, resolve conflicts, and keep stakeholders informed
• Maintain system hygiene in our ATS and scheduling tools; update candidate statuses and templates with high precision
• Help identify small process improvements that increase speed, quality, and candidate care across coordination workflows
• Provide coverage and flexibility for Talent Acquisition Coordination and Operations teammates during PTO, leave(s), or spikes in demand as determined by the Talent Acquisition Operations team

Skills

• 1+ years of experience in recruiting coordination or as an executive assistant
• Experience with tools like Google Suite, Zoom, Slack, Greenhouse, and Guide (or similar ATS/scheduling tools)
• A proactive, collaborative spirit and 'no task too small' mentality
• An eye for detail, excellent organizational skills, and the ability to prioritize in real time when handling last-minute changes or busy timelines
• Exceptional interpersonal skills and a talent for creating thoughtful, inclusive, and memorable experiences
• Ability to lift up to 20 lbs
• Flexibility to work outside standard hours occasionally to support interviews or events
• Ability to work independently and cross-functionally with partners across all levels of the company

Company Overview