Legal Support Assistant

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers across various regions. They are currently seeking a Legal Support Assistant to provide administrative support to attorneys and project teams within the Public Law & Policy practice, emphasizing superior client service and teamwork.

Responsibilities

• Assist attorneys in daily activities, including drafting and editing documents, arranging travel, preparing travel itineraries, processing expense reports, check requests, scanning, copying, coordinating incoming/outgoing mail, faxes and emails, assisting clients, screening vendors, and practice group coordination
• Set up and maintain case and client files in document management system
• Process new business intake and related forms, client bills, and time reports
• Time entry, answering phones and taking messages, scheduling appointments, practice events, and coordinating meetings and calls for both client and practice group activities
• Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work
• Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax
• Research information as requested by clients or attorneys
• Maintain client contacts and working groups list
• Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance
• Provide back-up assistance, as needed, to attorneys or others in the practice group who require support
• Accept overflow work from the Office Administrator and the Secretary Coordinators as needed
• Other duties as assigned

Skills

• Bachelor's degree from a four-year college or university
• Demonstrated proficiency in WORD, Microsoft Excel, Outlook and PowerPoint
• Excellent written and oral communication skills, including grammar, spelling and punctuation
• Ability to type at least 60 words per minute with accuracy
• Thorough knowledge of MS Office applications including Word and Outlook
• Strong organizational and time management skills, including the ability to organize self and others
• Demonstrated strong attention to detail and ability to perform tasks accurately when under pressure
• Ability to handle confidential and sensitive information with appropriate discretion
• Excellent telephone manner
• Well developed and professional interpersonal skills including the ability to work independently and as a member of a team, take initiative, set priorities, meet deadlines and milestones for projects and see projects through to completion
• Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, manage attorney expectations, and respond to changing priorities
• Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm
• Willingness and ability to assume new tasks and responsibilities
• Strong service orientation, and an ability to establish and maintain effective working relationships with users, peers, office and firm management, and outside business partners
• Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc
• Commitment to maintaining confidentiality of client and office information, the office and firm, and adhering to the Firm's Core Values
• Commitment to professional growth
• One (1) year of related internship or professional services experience preferred

Benefits

• A full range of health and other insurance benefits
• Financial and/or other benefits (including 401(k) eligibility)
• A discretionary bonus
• Various paid time off benefits

Company Overview

Company H1B Sponsorship