Events & Operations Coordinator

CAMPS (Center for Advanced Manufacturing Puget Sound) is an advanced manufacturing association that supports manufacturers across Washington State. They are seeking an Events & Operations Coordinator to manage operational details for events, communications, and member administration, ensuring smooth logistics for in-person and virtual meetings.

Responsibilities

• Coordinate logistics for ~1 in-person event per month and 2–3 Zoom member meetings per month
• Own event timelines and run-of-show checklists (venue, catering, A/V, supplies/materials, registration, day-of needs)
• Support day-of execution: attendee check-in, setup, vendor/sponsor coordination, and issue resolution
• Set up Zoom meetings: scheduling, invitations, speaker/panel coordination, run-of-show support, and basic troubleshooting
• Complete post-event wrap-up within 48 hours when possible (thank-you email support, survey links, attendance tracking, internal notes/updates)
• Complete post-event/meeting reports to staff
• Support sponsor logistics: confirmations, benefit fulfillment, logo collection, signage/table needs, and on-site coordination
• Coordinate vendor details: quotes, scheduling, confirmations, deliverables, and deadlines
• Track commitments to ensure sponsor/vendor deliverables are fulfilled accurately and on time
• Build, schedule, and send event promotion emails in HubSpot using CAMPS templates and staff direction
• Maintain and update email lists/segments for event communications
• Track basic email/event metrics and share results with the team
• Enter and maintain member and company records (new members, updates, tagging/fields, accuracy checks)
• Generate lists/exports for event communications and internal reporting
• Support onboarding administration (welcome communications and internal coordination)
• Provide responsive, professional communication with members, sponsors, and partners
• Support scheduling and coordination tasks for the CAMPS team
• Maintain shared templates, checklists, and process documentation to improve consistency and reduce rework

Skills

• Strong organizational skills and consistent follow-through; able to manage multiple deadlines and details
• Excellent written and verbal communication skills (clear, timely, professional)
• Service-oriented and confident in communicating with members, sponsors, and partners
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) and comfort with learning new tools
• Ability to work effectively in a remote environment with reliable responsiveness and self-management
• Valid driver's license, reliable transportation, and ability to travel to monthly events (mileage reimbursed)
• Experience supporting events (in-person and/or virtual) or other coordination-heavy roles
• Familiarity with HubSpot (email marketing/workflows) and/or MemberLeap (membership databases/CRM)
• Experience working with sponsors, vendors, or partner organizations
• Comfort using modern productivity tools (including AI-assisted drafting/summarizing) with good judgment and confidentiality

Benefits

• Health benefits
• Mileage reimbursement for work travel

Company Overview