Project Coordinator

Holmes US is an international design firm known for pushing boundaries and fostering innovation. They are seeking a detail-oriented Project Coordinator to manage financial and administrative tasks across various projects, ensuring project profitability and success through data analysis and process optimization.

Responsibilities

• Serve as the financial eyes and ears across a portfolio of exciting projects
• Partner with Principals, Project Managers, and senior leaders to optimize project performance
• Drive accurate project setup, financial reporting, revenue forecasting, and invoicing
• Monitor project health through data analysis, identifying trends and red flags early
• Manage accounts receivable and support strong cashflow outcomes
• Champion our project management systems (Vantagepoint) and embed efficient processes
• Prepare insightful financial reports that inform better business decisions
• Coordinate project governance, close-out activities, and contract compliance
• Lighten the administrative load for project teams while building trust and credibility
• Maybe even pick up some Māori words from our Kiwi colleagues!

Skills

• Bachelor's degree in Business Administration, Accounting, or related field
• Experience as a Project Coordinator, Project Administrator, or Project Accountant (AEC industry ideal!)
• Strong numerical and analytical skills with advanced Excel proficiency
• Experience with project accounting systems (Vantagepoint or similar)
• Proficiency in MS Office Suite (PowerPoint, Word)
• Excellent written and verbal communication skills
• Understanding of project management methodologies and financial practices
• Ability to juggle multiple projects with strong time management and prioritization
• Problem-solving mindset with high integrity and discretion
• Relationship-building skills and customer-focused approach
• Power BI experience preferred

Benefits

• Hybrid work model
• Comprehensive Medical, Dental, Vision, Life, AD&D, Short-term and Long-term Disability and other voluntary plans
• Flexible Spending Accounts for Medical & Childcare
• Health Savings Account
• Pet Insurance
• Employee Assistance Program
• Paid Time off - Vacation, Sick, Personal Leave, Family Leave for new parents, and Community Service time
• Paid Holidays
• Pre-Tax Commuter Transit
• 401(k) retirement savings with Company contribution
• Company sponsored events
• Diversity / Inclusion programs and initiatives

Company Overview