Experiential Assistant - B2B

NVE Experience Agency is a brand experience and production agency dedicated to building ideas rooted in culture. The Experiential Assistant plays a vital role in supporting accounts and production teams, ensuring smooth event execution and effective client account management through administrative tasks and hands-on coordination.

Responsibilities

• Coordinate and organize internal and external meetings, including kick offs, status calls, working sessions, and brainstorms
• Manage documentation of meeting notes from internal and external meetings including action items for stakeholders to act upon
• Organize and maintain project files and records, shared folders, and drives, ensuring accuracy and accessibility for team members
• Handle finance administrative tasks related to event projects such as assisting with onboarding new vendors, processing vendor invoicing, and creating POs
• Manage deck updates including editing copy, proofreading documents, and ensuring quality
• Assist with managing client inquiries, requests, and changes throughout the planning and execution process
• Begin to build and nurture client relationships, demonstrating reliability, responsiveness, and commitment to delivering exceptional service
• Provide onsite support during events, including during install and set up, event live and load out

Skills

• 0-1 year of experience
• Proficiency in Google Suite (Docs, Sheets, and Slides)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• A proactive attitude with the ability to work collaboratively in a team setting
• Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite
• Must be able to work outdoors in various weather conditions
• Have a valid Driver's License
• Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items
• Available to work weekends and evenings as needed for events

Benefits

• Health & Wellness Benefits
• 401k Match
• Communication Stipend
• Paid Company holidays & PTO Package
• Company get togethers & retreats
• Paid Parental Leave
• Flexible WFH policy

Company Overview