Legal Secretary

Gale is a VC-backed immigration platform transforming how U.S. companies hire international talent. The Legal Secretary will serve as the operational backbone of the legal team, managing logistics for immigration petitions and ensuring efficient organization of case documents.

Responsibilities

• Serve as the operational backbone of our legal team, ensuring that the physical and digital logistics of every case are executed flawlessly
• Manage the final mile of immigration petitions, including high-volume scanning, assembly, and physically delivering time-sensitive filings to FedEx
• Streamline client onboarding by drafting templated engagement letters and managing the signature process via DocuSign to ensure a seamless kickoff experience
• Maintain rigorous organization of case documents, ensuring all digital files are named, sorted, and stored according to our templated protocols so our attorneys and software can operate efficiently

Skills

• 1 — 3 years in an administrative or legal support role
• Location: Arizona (Required)
• You must be comfortable with modern tools (DocuSign, Adobe Acrobat Pro, Google Workspace) and eager to learn our proprietary software
• You take pride in a perfectly scanned document and a perfectly organized file folder because you know it powers the broader mission
• You are gritty, reliable, and proactive
• We expect the work to be completed to a high standard
• Reliable transportation for mailing and scanning tasks is a must
• Prior experience in a law firm is preferred
• Education: English, psychology, or history backgrounds preferred

Benefits

• Growth potential within a rapidly scaling startup.
• Flexibility to work from home when physical processing isn't required.
• Opportunities to grow into Operations or Paralegal roles.
• Your organizational skills directly enable attorneys to focus on high-level strategy rather than administrative bottlenecks.
• A fast-paced environment where your feedback on our administrative processes will help shape how we build our internal tools.

Company Overview