Entry Level Business Development Assistant

Jacobs is a dynamic organization focused on solving the world's critical problems. They are seeking an Entry Level Business Development Assistant to provide administrative support, manage RFQs and RFPs, and collaborate with sales staff on marketing materials.

Responsibilities

• Searches for RFQ and RFPs on external digital eProcurement platforms (Bids and Tenders, Ariba, BC Bids, as well as others), distributing them to internal stakeholders, managing and distributing the subsequent addenda, and uploading the electronic proposal documents back into the eProcurement platform
• Provides marketing support to geographic business development team in collaboration with the corporate marketing team by interviewing staff to obtain information and drafting project win or new hire announcements for publication on LinkedIn, Jacobs External Website, as well as other platforms
• Helps coordinate and develop sales documents such as proposals, including creating content; requires interfacing with project managers, graphic designers, and desktop publishing support staff across multiple time zones to deliver content that meets schedule and delivery requirements
• Proofreads and edits technical and non-technical documents for accuracy and consistency
• Assists sales leadership with routine activities such as gathering information from staff and drafting internal reports, including collecting and analyzing sales statistics, and developing timelines, tables, graphs for reports, correspondence, and presentations; preparing PowerPoint presentations; preparing meeting agendas and meeting minutes; setting up meetings in Microsoft Teams; and entering reoccurring information into Microsoft Excel files
• Assists client account managers and sales leads with preparing internal documentation such as project descriptions for sales use; gathering and publishing client quotes; and updating project team members’ master resume

Skills

• AEC
• High level of attention to detail
• An ability to work in a fast-paced environment
• Ability to work both independently and in a team environment
• Must be organized, with the ability to manage multiple, simultaneous projects, and work under tight deadlines
• Bachelor's degree in marketing, communication, business, or technical fields preferred
• Excellent verbal and written communication skills, including proficiency in grammar, punctuation, spelling, and formatting preferred

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