Accounts Payable Representative

Chapters Health System is dedicated to providing outstanding patient care and customer service in their communities. The Accounts Payable Representative is responsible for managing vendor relationships, processing invoices, and ensuring accuracy in financial transactions. This role requires strong organizational skills and the ability to handle multiple tasks efficiently.

Responsibilities

• Process invoices/check requests using automated AP system
• Enters vouchers into AP system and reviews for accuracy. For employee expense reports, make sure all receipts are attached and adheres to policy
• Assigns correct affiliate/GL account coding to each voucher
• Assigns approver and submits for approval
• Adds any voucher that requires special attention to the special handling log
• For new vendors, obtains a copy of the vendors’ W-9 as well as ACH information for proper set-up into the system
• Communicates with vendors and teams with regards to problems/questions concerning invoices
• Updates all required logs
• Reviews system queues/reports to ensure all invoices are being paid in a timely manner
• Assists with annual 1099 process
• Efficiently and accurately analyzes claim submissions to determine whether the claim should be accepted, rejected, approved or denied for payment based on the legally binding agreement and/or fee schedules and the patient conditions
• Resolves pended claims, secondary review claims and prior approval requests
• Reviews and addresses provider inquiries regarding claim adjudication, including incoming phone calls, correspondence, and appeals
• Research requests for overpayment/underpayment efficiently and accurately, submit data and resolution to the supervisor for final determination
• Maintains a thorough knowledge of third-party billing and reimbursement requirements
• Ensure accurate record keeping of all vendors, including TIN, NPI, Physical Address, Remit Address and Vendor Contact person’s email address and phone number

Skills

• Minimum of one (1) year accounting experience to include General Ledger, AP, A/R or Financial Reporting
• Computer experience to include Microsoft (Outlook, Excel, Word) and Windows Explorer
• Team player and self-starter who is accurate and detail-oriented
• Professional attitude
• Highly organized, with the ability to effectively manage many tasks simultaneously
• Able to maintain a strict level of confidentiality
• Proficient in time management skills with the ability to prioritize a variety of duties and complete projects within assigned time frames
• For Patient Payables - preferred two (2) years experience in medical claims processing, medical biller or coder

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