Facilities Coordinator

Kinaxis is a global leader in end-to-end supply chain management, committed to innovating and solving challenges in supply chains. The Facilities Coordinator role involves welcoming visitors, coordinating meetings and events, and supporting day-to-day operational tasks within the office environment.

Responsibilities

• Monitor service ticket volume and provides support to the Facility Manager on the raising and closing of reactive, Planned Preventative Maintenance (PPM) and scheduled service requests within the service portal
• Support shipping/receiving, employee/office moves, and workstation setup
• Oversee office security access, seating arrangements, and space allocation
• Ensure office facilities are well-maintained, including kitchenettes, supplies, and common areas
• Coordinate vendor services such as catering, cleaning, security, and maintenance
• Coordinate and monitor recycling programs, and environmental improvements contributing towards our green approach
• Facilitate deployment of security access, passes, and schedules
• Act as primary facilities contact and first point of contact for afterhours support and respond to emergency situations as needed on a rotational basis
• Actively lead & participates in Health & Safety Committee Meetings, Building Emergency Organization (BEO)
• Support maintenance of training matrices / records / self-certification documentation / Facility Manuals
• Where applicable, provide assistance and back-up support to the Receptionist
• Other duties as required

Skills

• Bachelor's degree or equivalent experience
• 1 - 3 years of facilities work experience, or an equivalent combination of education and experience
• Ability to prioritize workload, work independently using initiative and judgment, adapt to changing priorities, manage multiple tasks, demonstrate attention to detail in a fast-paced environment
• Strong organizational, written, and oral communications skills
• Proficient in Microsoft tools (Word, Excel, PowerPoint, SharePoint, and Teams)
• Ability to shift priorities quickly & efficiently

Benefits

• Flexible vacation and Kinaxis Days (company-wide day off on the last Friday of every month)
• Flexible work options
• Physical and mental well-being programs
• Regularly scheduled virtual fitness classes
• Mentorship programs and training and career development
• Recognition programs and referral rewards
• Hackathons

Company Overview