Administrative Assistant

NBCUniversal is one of the world's leading media and entertainment companies. The Administrative Assistant will perform a broad range of activities for two HR executives, providing administrative support including calendar management, meeting planning, and day-to-day office support as needed.

Responsibilities

• Provide administrative support to the SVP for Global HR Ops & Data Analytics and the SVP for Global Rewards & Global Mobility including travel arrangements, answering phones, maintaining calendars, expenses, etc. This includes creative comprehensive and detailed itineraries
• Schedule meetings, maintain distribution list, shared drives, etc
• Handle general office and administrative tasks; assist other members of the department; provide back up for co-workers
• Provide and assist with maintenance requests and upkeep of pantry room and office floor
• Manage complex schedule and coordinate meetings with internal and external parties utilizing multiple calendars; determine importance of meeting requests and schedule accordingly
• Plan and implement logistics for meetings and events, including room reservations and technology set-up, preparation of agendas, communicating/following up with attendees
• Handle correspondence including typing and drafting letters, memos and business documents
• Assist with the creation of presentation materials for senior executives
• Order and maintain subscriptions and supplies
• Track department budget expenses including processing invoices, monthly reconciliation, maintaining invoice log, and follow- up
• Maintain and update departmental org charts
• Manage special projects as designated, specifically dealing with administrative and coordination matters

Skills

• Bachelor's degree
• 1+ year of administrative experience demonstrating proficiency in Microsoft Excel, Outlook, and PowerPoint
• Exceptional follow-through and attention to detail
• Extremely flexible, highly organized, and able to easily shift priorities
• Ability to quickly and accurately answer employee questions
• Ability and willingness to take on the administrative duties, heavy workflow processing
• "Customer service" minded professional
• Exceptional communication skills, with the professional savvy of communicating at all levels

Benefits

• Medical, dental and vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• A variety of other discounts and perks

Company Overview

Company H1B Sponsorship