Human resources coordinator

Vendi is a growing, full-service advertising agency with a reputation for award-winning, research-driven work. The Human Resources Coordinator is responsible for executing core HR processes, supporting team member experiences from recruitment to offboarding, and ensuring compliance and care across internal systems and programs.

Responsibilities

• Set up and manage job listings across hiring platforms
• Review applicant resumes and conduct first-round interviews
• Coordinate interview logistics and candidate communications
• Support Vendi Launch intern recruitment and program
• Execute end-to-end onboarding for new team members, including:
• Walking through Vendi handbook
• Presenting payroll and benefits forms
• Coordinating equipment, systems and workspace setup
• Giving office tours and facilitating team introductions
• Submitting required information to state reporting systems
• Setting up team members in internal systems (BambooHR, Basecamp, Harvest, payroll tools)
• Coordinating new team member buddy program
• Co-facilitate new team member orientation with hiring manager and ensure professional and consistent onboarding experience
• Process team member changes (promotions, title updates, approver changes) in coordination with payroll
• Execute offboarding paperwork and manage offboarding procedures
• Conduct exit interviews and maintain exit interview logs
• Maintain strict confidentiality and accurate team member records
• Serve as a team member resource for onboarding questions and 30-day check-ins
• Maintain and update the team member handbook and internal HR processes
• Support professional development initiatives, licensing and training administration
• Manage tuition reimbursement program and ensure compliance with Section 127 requirements
• Lead or support benefits coordination processes
• Lead and coordinate Vendi team events (Vendi Henge, Mental Health Week, Pride, Holiday Party)
• Participate in internal committees and initiatives (PPC, Self-Promo, others as interested)
• Coordinate internal programming such as Red Talks and guest speakers
• Support facilities, office management and internal ordering, including Vendi merch catalog
• Assist with HR data reporting, audits, usage tracking, and ad hoc people and culture projects
• Coordinate all aspects of annual benefit open enrollment, including timelines, communication, scheduling and employee support
• Serve as the first point of contact for employee benefit questions, escalating complex issues as needed
• Enter and audit benefit elections in HRIS systems to ensure accuracy and compliance
• Collaborate with CEO on benefit enrollment, timelines and communication

Skills

• 1+ years of experience in human resources, operations or a related internship
• Strong written and verbal communication skills
• Exceptional organization, follow-through and attention to detail
• Proficiency with Microsoft Office (Outlook, Excel required)
• High level of discretion, professionalism and trustworthiness
• Bachelor's degree in human resources or related field preferred
• Experience in media, marketing, advertising or creative environments is a plus
• Experience with HRIS and applicable software (BambooHR, Basecamp, Harvest, Adobe suite) is a plus

Benefits

• Annual profit-sharing bonus
• Unlimited PTO
• Remote work options
• Flex summer hours
• Great health, disability and retirement benefits

Company Overview