[Remote] Recruiting Coordinator

Note: The job is a remote job and is open to candidates in USA. Macmillan Learning is a key player in the publishing industry, and they are seeking a Recruiting Coordinator to support the Talent Acquisition team. This role combines operational excellence with candidate engagement, managing the recruitment life cycle and overseeing the Internship Program.

Responsibilities

• Recruitment Administration: Manage all recruitment administrative tasks, including job postings, interview scheduling, offer letter generation, onboarding initiation, ATS maintenance, and recruitment metrics tracking and reporting
• Full-Cycle "Junior" Recruiting: Own the end-to-end recruitment process for entry-level/early in career positions from intake to offer
• Internship Program Stewardship: Oversee core recruitment duties for year-round internship program
• Systems & Data Integrity: Act as the super-user for our ATS (currently UKG) as well as project management tools (ie Asana) generally maintaining data integrity and compliance across various recruitment platforms and workflows
• Employer Branding: Contribute to and support the maintenance of the internal "TA Bookmark" page and external Careers website, as well as the creation of content for social recruitment channels
• Process Optimization: Identify bottlenecks in the recruitment workflow and propose "SOP" (Standard Operating Procedure) updates to improve team efficiency
• Stakeholder Partnership: Partner with hiring managers, department leaders, and the P&C/HR team to ensure a positive, seamless hiring experience. Manage expectations and recruitment timelines through effective feedback loops

Skills

• At least 18 months in a Recruiting or HR Assistant or relevant administrative role
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to learn new technologies and systems quickly
• Excellent verbal and written communication skills with a high level of emotional intelligence
• Proven ability to handle multiple tasks and shifting priorities with minimal supervision
• A curious, solutions-oriented self-starter who enjoys working both independently and as part of a team
• Experience with Google Workspace
• Participation in ATS implementation

Company Overview