Accounts Payable and Accounts Receivable Specialist job at Trustees of Reservations in Boston, MA

Title: Accounts Payable and Accounts Receivable Specialist Location: Boston, Massachusetts, United States Department: Finance Who We Are: Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is Massachusetts’ premier conservation and preservation organization. The Trustees’ preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts. Our properties are open to all, and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000+ acres on more than 120 reservations that are open to the public. As a non-profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 Member households. We encourage you to learn more about The Trustees on our website, . Posting Information: Salary Range: $68,250 - $87,750 New Hires are typically placed between Tier I and Tier III within the range, $68,250 - $79,950 Hours per week: 40 Job Classification: Full-Time, Exempt Job Type: Hybrid, 1-2 days a week Location: Boston Office, Boston, MA What You’ll Do: As an Accounts Payable and Accounts Receivable (AP/AR) Specialist, you will manage the complete lifecycle of the Trustees’s outgoing vendor payments and incoming client revenues. Your Impact: The AP/AR Specialist plays an instrumental role in the company’s financial stability by safeguarding liquidity, maintaining accurate accounting records, and fostering positive relationships with vendors and clients The Role: A valued part of the Accounting Team, the AP/AR Specialist manages the end-to-end process for both accounts payable (AP) and accounts receivable (AR), requiring a detail-oriented individual proficient in financial systems to process transactions and maintain accurate records Specifically, you’ll: AP Duties Work in tandem with the AP Administrator to verify and process vendor invoices in a cloud-based AP platform, MineralTree Communicate with vendors and colleagues to resolve discrepancies with invoices and/or invoice coding Review incoming paper invoices and route to the appropriate approver in MineralTree Schedule and execute vendor payments, ensuring timely processing Manage vendor information and ensure compliance documentation is current Ad hoc vendor and payment analysis, journal entry submission, and other projects as directed by Supervisor AR Duties Administer cloud-based AR Platform, BILL Create and send accurate customer invoices BILL and the general ledger, NetSuite Monitor incoming banking activity and communicate with colleagues to ensure that revenues are posted accurately to the general ledger Apply customer payments and resolve discrepancies Handle collections by monitoring aging reports and contacting customers about overdue payment Deposit all checks received by the organization Reporting and Reconciliation Reconcile third-party AP and AR systems with the general ledger and resolving discrepancies Support month-end closing activities and reporting Maintain records and assist with financial audits This is a full-time, exempt position (40 hours/week) reporting directly to the Assistant Controller. Requirements What You’ll Need: Skills and Experience: Required: A minimum of 4-6 years of professional experience in transaction processing Associate's degree or equivalent educational experience, preferably in an area related to Accounting, Finance, or Business Management Digital literacy and proficiency in MS Office Suite, specifically MS Excel A proven ability to manage external service providers and their platforms Strong communication and customer service skills, analytical abilities, and attention to detail Ability to foster positive, professional, and productive working relationships with colleagues, clients, and vendors Willingness to learn and develop new skills Ability to transit to the Boston office to perform in-person tasks on an ad-hoc basis. Preferred: A Bachelor’s Degree in Accounting, Finance, or a related field Experience with ERP systems (NetSuite, SAP, etc.) and AP/AR automation tools (BILL, MineralTree, Concur, etc.) Eligibility Criteria: Current authorization to work in the United States – a candidate must have such authorization by his or her first day of employment. A satisfactory criminal background (CORI) check. Don’t quite have all the skills and experience listed above? We still want to hear from you! Research shows that historically marginalized groups are less likely to apply if they do not meet every single requirement. We are committed to building a diverse team and encourage you to apply even if you are missing some of the skills and experience above. Questions? Contact our People team at Benefits Your Benefits: Sick time: 15 days per year Vacation time: 20 days per year  Holidays: 12 observed holidays, 3 floating Health Insurance: You are eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS). BCBS also offers additional benefits, such as fitness reimbursement and rewards for healthy habits.  Short-Term and Long-Term Disability Insurance Massachusetts Paid Family Medical Leave Life Insurance  401k with 5% match after 1 year of employment Employee Assistance Program: Free access to a confidential service that helps employees and their communities with personal and work-related issues, such as mental health support, counseling, and financial advice.  Reciprocity: Employees have access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions.  Discounts: Enjoy free entry to all Trustees properties, discount event tickets, and discounted merchandise at our stores and on stays at our inns.  Day of Wonder: Spend one workday per year to exploring a Trustees property Day of Service: Spend one workday per year to helping with a project at a Trustees property Apply tot his job Apply To this Job