Vendor Management Coordinator

Founded in 2000, Plaza Home Mortgage, Inc. is a privately owned, full-service national lender, offering Wholesale, Correspondent, Renovation and Reverse residential mortgages. Headquartered in San Diego, California, Plaza employs a network of sales associates to serve its clients nationwide. Plaza is dedicated to building quality, long-term relationships with its mortgage broker and correspondent clients by offering comprehensive programs and exceptional customer experience. The Vendor Management Coordinator serves as a primary point of contact between external vendors and internal business stakeholders. This role supports the full vendor lifecycle—including onboarding, data maintenance, contract administration, and ongoing monitoring—to ensure accuracy, compliance, and timely execution of vendor‑related activities. The Coordinator helps maintain an organized, audit‑ready vendor environment and supports leadership with reliable data and reporting. Responsibilities and Duties: • Vendor Onboarding & Offboarding: • Add new vendors into the vendor management system and ensure all required information is complete and accurate. • Manage the vendor offboarding process and ensure proper documentation and system updates. • Notify Accounts Payable of new vendor additions and assist as needed with invoice processing. • Contract & NDA Coordination: • Process Non‑Disclosure Agreement (NDA) requests via DocuSign and coordinate between vendors, Legal, and senior leadership. • Support contract management by entering contract metadata, maintaining accuracy, and ensuring contract files are properly stored. • Monitor contract renewal dates and coordinate renewal activities with business channels and senior leadership. • Vendor Data Management: • Maintain and update vendor records in the vendor management database as changes occur. • Perform monthly vendor data quality assurance, including reconciling vendor lists and validating data accuracy. • Vendor Monitoring & Performance: • Log vendor incidents, gather remediation details, and track follow‑up actions. • Coordinate recurring vendor business reviews and track performance outcomes. • Run monthly exclusionary checks on the vendor panel in accordance with agency guidelines. • Reporting & Compliance: • Prepare quarterly reports to support the Vendor Management Sub‑ • Ensure compliance with all company policies and procedures. • Perform additional vendor management tasks as assigned. • Other duties as assigned Qualifications: • Strong attention to detail and accuracy. • Ability to manage multiple priorities and deadlines in a fast‑paced environment. • Effective written and verbal communication skills. • Proficiency with Microsoft Office applications, especially Excel and Outlook. • Ability to learn vendor management software (experience with ProcessUnity is helpful). • Associate’s or Bachelor’s degree in Business, Finance, Risk, or related field. • Experience in vendor management, procurement, risk management, or Accounts Payable. • Familiarity with DocuSign workflows. • Experience in a financial services or regulated environment. Work Environment: This is a remote position. Compensation and Benefits: Estimated Rate of Pay: $33.65 - $36.06 This position is full-time; non-exempt. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons. In addition, Plaza offers a competitive benefits package; including medical/dental/vision, paid time off and holidays, 401(k), life and pet insurance. Plaza also offers additional benefits such as an employee friends and family loan and an employee assistance program that includes a variety of discounted services. Plaza is an EEOC employer and follows all federal, state, and local laws relating to fair employment. Plaza Home Mortgage, Inc. is committed to preventing, stopping and remedying all forms of discrimination that occur in its workplace. Managers are accountable for keeping Plaza's workplace free from discrimination and ensuring that Plaza provides equal employment opportunity for all in the workforce and for those seeking to become members of Plaza's workforce. Plaza's employees are protected by laws designed to protect employees from discrimination on the bases of race, religion, color, sex, pregnancy, gender identity, sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. Plaza's employees are also protected against retaliation if they engage in a protected activity, whistleblowing, or the exercise of any appeal or grievance right provided by law. This information is provided by Plaza Home Mortgage, Inc. as a courtesy to its mortgage professional clients and the public and is meant for instructional purposes only. None of the information provided is intended to be legal advice in any context. Plaza does not guarantee, warrant, ensure or promise that information provided is accurate. Terms and conditions of programs and guidelines are subject to change at any time without notice. Any unauthorized use or distribution of this information is strictly prohibited. This is not a commitment to lend. ® 2024 Plaza Home Mortgage, Inc. Plaza Home Mortgage and the Plaza Home Mortgage logo are registered trademarks of Plaza Home Mortgage, Inc. All other trademarks are the property of their respective owners. All rights reserved. Plaza Home Mortgage, Inc. is an Equal Housing Lender. 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