Part-Time Remote Data Entry Clerk & Administrative Assistant – Comprehensive Support for Adult Detox & Crisis Recovery Unit
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Join arenaflex – Empowering Recovery Through Administrative Excellence
At arenaflex, we are dedicated to delivering compassionate, high‑quality support to individuals navigating the challenging journey of alcohol and drug detoxification. Our integrated Adult Detox and Crisis Recovery Unit (ADU/CRC) operates 24/7, offering a safe, structured environment where clients receive the care they need to begin lasting recovery. Behind every successful client story is a team of diligent administrative professionals who ensure our operations run smoothly, efficiently, and with the utmost confidentiality.
We are currently seeking a motivated, detail‑oriented Part‑Time Remote Data Entry Clerk & Administrative Assistant to become a pivotal member of our support staff. This role is ideal for candidates who thrive in a virtual setting, possess strong organizational skills, and are passionate about contributing to a mission that makes a real difference in people’s lives.
Why Choose arenaflex?
- Mission‑Driven Culture: Work for a purpose‑focused organization that values empathy, integrity, and continuous improvement.
- Flexible Remote Environment: Perform your duties from anywhere in the United States, enjoying a schedule that balances work and personal commitments.
- Professional Growth: Access ongoing training, mentorship, and clear pathways to advance into senior administrative, operations, or program‑management roles.
- Competitive Compensation: Receive a market‑aligned hourly wage, with performance bonuses and a comprehensive benefits package for part‑time staff.
- Supportive Team: Collaborate with experienced clinicians, senior managers, and fellow administrative professionals who value teamwork and mutual respect.
Key Responsibilities – Your Daily Impact
As the Data Entry Clerk & Administrative Assistant, you will be the backbone of our administrative workflow. Your responsibilities will include, but are not limited to:
- Data Management & Reporting:
- Utilize spreadsheets, databases, and specialized software to organize client intake information, audit logs, and service records.
- Generate accurate, timely standard reports for senior leadership, funding agencies, and compliance audits.
- Prepare complex disbursement forms, including check requests, travel reimbursements, cash sheets, and journal entries for routing and approval.
- Compile and maintain financial statements, ensuring confidentiality and regulatory compliance.
- Financial Administration:
- Set up new accounts, reconcile ledgers, and assist in budget preparation by gathering data for senior staff.
- Process daily receipts, manage accounts receivable/payable, and resolve any discrepancies with precision.
- Prepare expense vouchers, invoices, and other accounting forms required for internal and external stakeholders.
- Procurement & Vendor Coordination:
- Verify purchase requests against County contracts and designated funding sources.
- Place orders for goods and services, track deliveries, and reconcile discrepancies to ensure uninterrupted operations.
- Maintain a clear audit trail for all procurement activities, supporting compliance with funding guidelines.
- Project & Workflow Tracking:
- Develop, modify, and maintain systems that monitor progress on senior management initiatives.
- Provide training and onboarding for new staff on policies, procedures, and software tools.
- Draft routine correspondence, memos, and policy updates on behalf of management, ensuring clear and professional communication.
- Scheduling & Logistics:
- Manage calendars for multiple team members, schedule appointments, and coordinate conference rooms for classes, meetings, and webinars.
- Arrange audio‑visual equipment, training materials, and virtual meeting platforms to support seamless sessions.
- Format and proofread technical documents, ensuring immaculate spelling, grammar, and layout.
- Payroll & Human Resources Support:
- Verify timesheets, investigate payroll discrepancies, and process corrections in a timely manner.
- Distribute paychecks, update attendance and leave records, and assist employees with payroll‑related inquiries.
- Serve as a data‑management resource, training new users on HRIS systems and ensuring accurate record‑keeping.
- Coordinate Family and Medical Leave requests in line with organizational policies and legal requirements.
- Front‑Desk & Visitor Services (Remote Adapted):
- Greet virtual visitors, manage inbound calls, and route inquiries to appropriate staff members.
- Administer safety procedures for secured digital environments, safeguarding client confidentiality and data integrity.
Essential Qualifications – What You Bring to the Table
- Education: High school diploma or equivalent; an Associate’s Degree in Business Administration, Health Administration, or a related field is preferred.
- Experience: Minimum of two (2) years of progressive administrative support experience in a fast‑paced, high‑volume environment. Experience in healthcare, social services, or nonprofit settings is a strong advantage.
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with database management tools (e.g., Access, SQL, or proprietary systems).
- Accounting Acumen: Familiarity with basic accounting principles, ledger reconciliation, and expense processing.
- Communication Skills: Excellent written and verbal communication, with the ability to compose professional correspondence and proofread complex documents.
- Organizational Ability: Strong multitasking capabilities, meticulous attention to detail, and the capacity to prioritize tasks under tight deadlines.
- Integrity & Confidentiality: Proven track record of handling sensitive information with discretion and adhering to HIPAA and other privacy standards.
- Problem‑Solving Mindset: Ability to identify discrepancies, conduct root‑cause analysis, and implement corrective actions efficiently.
Preferred Qualifications – Extra Points for You
- Previous experience in a detox, addiction recovery, or mental health setting.
- Certification in Medical Billing & Coding, or coursework in healthcare administration.
- Experience with cloud‑based collaboration tools such as Google Workspace, Slack, or Asana.
- Knowledge of County or state procurement regulations and grant‑funding processes.
- Fluency in a second language (Spanish, Haitian Creole, etc.) to better serve a diverse client base.
Core Skills & Competencies for Success
- Data Accuracy: Commitment to entering and maintaining error‑free records.
- Time Management: Ability to meet deadlines while juggling multiple priorities.
- Customer Service Orientation: Friendly, patient approach to internal and external stakeholders.
- Adaptability: Comfort with evolving processes, technology upgrades, and changing regulatory requirements.
- Team Collaboration: Proactive communication with clinicians, managers, and peers to ensure cohesive operations.
- Continuous Learning: Eagerness to pursue professional development opportunities and stay current on best practices.
Career Growth & Development at arenaflex
arenaflex is committed to nurturing talent from within. As a Data Entry Clerk & Administrative Assistant, you will have access to:
- Mentorship programs linking you with senior administrators and operational leaders.
- Quarterly training workshops covering advanced Excel techniques, data privacy, and healthcare compliance.
- Opportunities to cross‑train in related areas such as client intake coordination, grant administration, or program evaluation.
- A clear promotion pathway to roles such as Administrative Supervisor, Operations Coordinator, or Program Services Manager.
- Eligibility for tuition reimbursement for relevant certifications or degree programs.
Compensation, Perks & Benefits
While specific salary details will be discussed during the interview process, successful candidates can expect:
- A competitive hourly wage reflective of experience and expertise.
- Performance‑based bonuses tied to accuracy metrics and project milestones.
- Flexible scheduling to accommodate personal commitments.
- Comprehensive health, dental, and vision coverage options available to part‑time staff.
- Retirement savings plan with employer matching contributions.
- Paid time off, sick leave, and holiday pay proportional to hours worked.
- Access to employee assistance programs (EAP) offering counseling, wellness resources, and crisis support.
- Company‑provided equipment (laptop, headset) and reimbursement for home‑office expenses.
Our Culture – A Blend of Professionalism and Compassion
At arenaflex, we foster an inclusive environment where every employee feels valued and heard. Our core values guide daily interactions:
- Compassion: We approach every client and colleague with empathy and respect.
- Integrity: Transparency and honesty are non‑negotiable in all our operations.
- Excellence: We continuously strive for the highest standards in service delivery.
- Collaboration: Open communication and teamwork drive our success.
- Innovation: We embrace technology and new ideas to improve outcomes.
Regular virtual town‑halls, team‑building activities, and recognition programs ensure that our remote workforce remains connected, motivated, and celebrated.
How to Apply – Take the Next Step Toward a Meaningful Career
If you are ready to bring your administrative expertise to a mission‑driven organization and make a tangible impact on the lives of individuals seeking recovery, we encourage you to apply today. Click the link below to submit your resume and cover letter through our secure application portal.
Closing Date
Applications will be accepted through August 24. Early submissions are highly recommended, as we will commence interviews on a rolling basis.