HR/Payroll Assistant

About the position The HR/PR Assistant provides essential support to Generations LLC’s Payroll Department to ensure accurate, timely, and compliant payroll processing for 1,000+ employees across multiple states. This role focuses on payroll data entry, reconciliation, and maintaining employee records in multiple systems, while assisting with payroll submissions and compliance tasks. The HR/PR Assistant also provides limited onsite support during peak activities such as open enrollment and audits. This role is eligible for hybrid schedule following 90-days employment. Responsibilities • Audit payroll transactions, including new hires, terminations, wage adjustments, and deductions. • Update employee records in stand-alone systems for hires and terms. • Prepare and submit payroll and General Ledger (GL) files to the Accounting software. • Assist with resolving payroll discrepancies and employee pay inquiries. • Support year-end payroll activities (W-2 distribution, ACA 1095-C prep). • Maintain accurate payroll records in compliance with federal, state, and company requirements. • File employee payroll-related documentation in HRIS and personnel files. • Support audit requests by gathering payroll and compliance data. • Provide on-site assistance at campuses during open enrollment, audits, or payroll compliance projects (travel required). • Assist HR leadership with payroll reporting, variance checks, and data reconciliation. Requirements • Associate’s degree in HR, Business Administration, or related field (or equivalent work experience). • 1–3 years’ payroll/HR experience; experience in multi-state senior living or healthcare preferred. • Knowledge of FLSA, ERISA, COBRA, and state wage-hour/payroll laws. • Strong attention to detail and accuracy in data entry. • Ability to maintain confidentiality and handle sensitive information. • Sufficient computer skills, including proficiency in Microsoft Office, Outlook, and /or Internet to perform required duties. • Excellent communication and customer service skills. • Must be able to travel occasionally between campuses for scheduled events and projects. • Must be able to make and keep a scheduled day, yet be flexible. • Works with the supervisor daily as well as other departments. Nice-to-haves • Experience with UKG, Paychex, Employee Navigator, or other payroll systems is a plus. Apply tot his job Apply To this Job