[Remote] Senior Bookkeeper & Office Administrator - QBO + Fishbowl

Note: The job is a remote job and is open to candidates in USA. HOWL Campfires is a scaling DTC e-commerce brand that creates portable propane fire pits. The role involves managing bookkeeping in QuickBooks Online and overseeing office administration tasks to streamline workflows and maintain accurate financial records. Responsibilities • Own full-cycle bookkeeping in QuickBooks Online (accrual): reconciliations, journal entries, clean coding, and accounting hygiene • Run monthly close and deliver reporting by the 15th: P&L by channel (DTC vs dealer), Cash forecast, COGS by SKU • Own A/P + vendor management: bill intake, coding, approvals, payment runs, and vendor relationships • Own A/R + dealer invoicing: invoices, terms tracking, and collections follow-up as needed • Partner with production/supply chain to maintain inventory + COGS accuracy using Fishbowl • Monthly inventory reconciliation • Support evolving BOM/assemblies and changing COGS as parts/suppliers change • Own multi-state sales tax compliance (currently CA, CO, NV, NM, UT, WA, OR; expanding): Select + implement a provider/tool (TaxJar/Avalara or similar) • Ensure filings + payments are on time • Own vendor selection + project management for a consultant-led Fishbowl ↔ QBO integration • Coordinate with outsourced partners: CPA (tax/financials), payroll + HR provider, and CFO as they come onboard • Manage mail handling + deposits • Own bills routing (make sure vendor invoices/statements reliably hit the right workflow/inbox) • Provide HR admin support (coordination with outsourced payroll/HR service; paperwork routing, basic onboarding/offboarding admin) Skills • Deep experience in QuickBooks Online (accrual) • Senior-level bookkeeping in a product business, ideally DTC e-commerce • Comfort with inventory + COGS (including monthly reconciliation) • Experience with multi-state sales tax workflows • Strong process mindset: you reduce manual entry and build repeatable systems • Fishbowl experience (or similar inventory/manufacturing system) • BOM/assemblies manufacturing experience • Experience in a rapidly scaling consumer brand Benefits • Medical / dental / vision (paid by employer) • PTO + paid holidays • Hybrid schedule: 2 days/week in-office (Denver) • Bonus potential • Outdoor industry gear/perks and product discounts Company Overview • Howl Campfires offers a portable, burn-ban certified propane campfire that is not a substitute for a wood fire. It was founded in 2020, and is headquartered in Denver, Colorado, USA, with a workforce of 2-10 employees. Its website is https://www.howlcampfires.com. Apply tot his job Apply To this Job